Development and Administrative Assistant, Ohio

About the position

Facing History & Ourselves is a global education non-profit organization that challenges teachers and students to use lessons of history to stand up to racism, antisemitism, and other forms of bigotry and hate. We are seeking an energetic and detail-oriented Development & Administrative Assistant, who will help to support fundraising strategies in the Ohio region that will significantly expand the revenue base of the organization. The Assistant provides effective administrative and operational infrastructure support for the Ohio development team, including the Executive Director, Director of Development, and Associate Director of Development (part-time). The Assistant will work closely with the development team to provide logistical and communications support for fundraising, advisory board, regional growth & engagement, and general support for the Executive Director. This position is responsible for coordination and execution of operational and administrative tasks, and will be responsible for data integrity in Salesforce, including data entry and maintenance. This individual will act as a key member of the development team, preparing for weekly meetings, generating financial and pipeline reports, and generally keeping the team communication strong and consistent.

Responsibilities

• Support the Executive Director (ED) with scheduling, researching, and preparing for meetings
• Support the ED, development team, and volunteer leadership with logistical and communications support for donor meetings, advisory board meetings, and regional growth & engagement lead cultivation
• Provide data entry and other administrative support in Salesforce; ensure Salesforce records are up to date and accurate. Run, maintain and distribute reports for the team or upon request
• Participate in the cultivation and stewardship of grassroots donors through regional communications and national appeals
• Manage regional development tracking in Salesforce to ensure gifts and pledges are tracked accurately and acknowledgment letters and thank you calls are made in a timely manner
• Assist in sending out donor acknowledgment letters and other development mailings
• Manage digital files per office protocol
• Check office mailbox weekly and process any checks that come in, communicating receipt of mail to any applicable members of the team
• Support regional development team and organizational special events team to ensure successful planning and execution of fundraising, cultivation, and stewardship events and all related activities
• Help track necessary follow up by staff, event leadership, and Ohio advisory board members
• Assist with volunteer recruitment, training and management for fundraising events
• Provide support to the development team for the advisory board and its subcommittees
• Maintain current contact lists for advisory board members & share gift updates with board members regularly throughout the year

Requirements

• Work or internship experience in administrative style support/non-profit/event settings preferred
• Exceptional organizational skills with strong attention to detail are a must
• Creative energy, self-starting, and the ability to organize and manage multiple assignments in a busy non-profit setting
• Interest in, and ability to articulate, the mission of Facing History and Ourselves
• Familiarity and comfort with database management; Salesforce knowledge preferred
• Strong written and oral communication skills
• Excellent computer skills, including experience with Google suite and Microsoft Office suite; experience with Zoom preferred
• Ability to work individually and as a member of a team; flexibility; comfort and ability to work in remote environment
• Occasional mornings and evenings will be required for team or event support
• Familiarity with education/non-profit settings preferred
• Leads by example and models behaviors that are consistent with the company's values

Benefits

• Medical with a health reimbursement account
• Dental insurance
• Vision insurance
• Life & AD&D insurance
• Long-term & short-term disability insurance
• 403(B) retirement plan with a discretionary organizational contribution
• Generous paid time off
• Employee assistance program
• Travel assistance plan
• Pre-tax commuter spending accounts
• Flexible spending accounts
• Voluntary Colonial Life group plans
• Robust wellness programs through aHealthyMe
• Weekly virtual yoga and meditation
• WellCents 403(B) advisement
• Friendly work environment