Director, Chief of Staff and Special Projects

About the position

The Chief of Staff position is responsible for driving operational and coordination efforts for the EVP, Global Communications and Global Public Affairs. The role works directly with EVP to plan and direct all administrative and operational activities for the function. The Chief of Staff will organize and prioritize critical and key day-to-day issues and requests for and from the EVP to facilitate decision making and moving tasks forward. As needed, the Chief of Staff acts as a point of contact to the EVP. The position will provide connection to members of the Leadership team, HR and other key stakeholders across the organization.

Responsibilities

• Serve as a Chief of Staff to the EVP, Global Communications & Public Affairs, planning and directing all operational work for the EVP and collaborating with the team on all strategic initiatives.
• Translate EVP requests into deliverables for leadership team, stakeholders; communicate EVP's priorities, activities, and results to the team and organization, while ensuring deliverables are met.
• Partner with teams on behalf of EVP to ensure sharing of information and timely deliverables.
• Prepare EVP for priority meetings, coordinating across team and company to develop materials, including agendas, talking points, and presentations.
• Work closely with Leadership Team to ensure that the EVP is informed to make key decisions in a timely manner.
• Work with Executive Assistant to manage the EVP's calendar and assess opportunities in respect to priorities, organize meaningful leadership meetings to drive work globally.
• Share important and relevant information as it impacts other team members or stakeholders.
• Oversee critical projects and presentations including Global Communications and Global Public Affairs Strategy.
• Work closely with Leadership team on priority areas, reporting to and briefing the EVP.
• Project manage presentations and other critical deliverables, ensuring all key stakeholders / teams are connected and aligned while working against a tight timeline.
• Work with Finance and HR Business Partners on budget oversight including agency, project expenses, resourcing needed.
• Support the EVP in driving leadership alignment and culture building within and across the Global Communications & Public Affairs teams.
• Partner with EVP, HR and leadership to develop an engaged department culture.
• Drive priorities of the EVP and shape agendas for department town halls, key leadership meetings, offsites, etc. and identify opportunities to increase team effectiveness.

Requirements

• High emotional intelligence with ability to navigate complex relationships.
• Collaborative and clear communication skills with the ability to build relationships across levels and teams; demonstrated experience in partnering well with others and driving projects to completion.
• Strong judgment for problem solving, asks thoughtful and tough questions, including anticipated questions from executives or audiences.
• Excellent organizational skills across multiple work streams/disciplines with the ability to plan and anticipate deadlines and deliverables while coordinating with various members team to close out tasks/projects.
• Understands when to escalate issues and escalates issues appropriately and respectfully.
• Must be fluent in PowerPoint, excel and able to convey storytelling through these vehicles.
• Strong project manager, inclusively convening relevant stakeholders.
• Strong writing skills needed, with prior experience authoring and editing memorandum.

Benefits

• Health insurance coverage
• Wellness and family support programs
• Life and disability insurance
• Retirement savings plans
• Paid leave programs
• Education-related programs
• Paid holidays and vacation time