DIRECTOR OF FINANCE ADMINISTRATION

About the position

The Arizona Lottery is seeking an experienced Director of Finance Administration to join our team. This position works closely with the Arizona Lottery Chief of Staff to manage the financial operations of the agency. This position is responsible for leading and achieving organizational outcomes for the Accounting, Budget, and Procurement teams. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Responsibilities

• Reports to the Chief of Staff and is accountable for all agency financial services and deliverables, including budgeting, financial reporting, financial audits, and compliance with government accounting standards.
• Leads collaboration between the budget, accounting, and procurement staff to ensure alignment on financial goals and activities.
• Facilitates communications regarding financial performance with stakeholders.
• Supervises the Accounting Administrator and leads the agency's accounting team.
• Performs long-range financial planning and analysis to support the agency's strategic goals.
• Oversees the agency's financial audit and reporting activities to ensure compliance with generally accepted accounting principles (GAAP), statutes, and agency rules.
• Supervises the Budget Manager and oversees the budgeting process for the agency.
• Collaborates in the development and implementation of the agency's budget strategies and controls.
• Executes budget strategies across the agency, ensuring alignment with the organization's strategic goals and promoting sound fiscal stewardship.
• Oversees budget summaries, memos, reports, and the department's annual budget submission for the agency.
• Supervises the Procurement Officer, and is accountable for developing procurement strategies and implementing vendor management processes.
• Participates in planning and development of high-impact Requests For Information / Requests For Proposals and evaluation of vendor responses.
• Reviews contract amendments to ensure business effectiveness and efficiency.
• Accountable for implementing vendor management and contract compliance processes.
• Directs and supports the implementation of the agency's lean management efforts within the departments to achieve performance goals and continuous improvement.
• Coaches staff members to adopt and improve lean management principles.

Requirements

• Knowledge of budget management, contract/vendor management, or procurement processes.
• Knowledge of research methodology, project planning, development, organization, and workflow techniques.
• Knowledge of leadership and team building methodologies, supervision, and evaluation.
• Knowledge of strategic planning, goal setting, metric development, monitoring and evaluation methods.
• Skills in budgeting, statistical and cost-benefit analysis, and fiscal management.
• Skills in exercising a high degree of initiative and decision-making to achieve objectives.
• Excellent analytical, organizational, interpersonal, verbal, and written communication skills.
• Proficiency in Excel, PowerPoint, and other Microsoft Office applications.
• Familiarity with collaborative tools including Google Docs, Sheets, and Meets, as well as other video conferencing software and presentation tools.
• Ability to work effectively in a complex organization, analyze programs, and design workable solutions for all stakeholders with potentially limited prior subject matter expertise on a certain topic.
• Ability to balance immediate priorities and urgent needs with the imperative to think strategically and thoughtfully for the longer term.
• Ability to collaborate with other Department leaders.
• Ability to supervise, manage, and coach a staff.
• Ability to exercise discretion when handling confidential documents and issues.
• Ability to generate effective ongoing and ad-hoc financial reports.
• Ability to carry out problem-solving activities through use of existing data and through generating new data sources.
• Ability to review and improve work processes, including drafting or updating department policies.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Remote work option for improved work/life balance