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Vizientposted about 1 month ago
$59,600 - $101,200/Yr
Tulsa, OK
Resume Match Score

About the position

In this role, you will manage all aspects of approximately 60 corporate meetings each year, delivering comprehensive, start-to-finish event planning services. You will apply your strong organizational skills, keen attention to detail, and a commitment to providing exceptional customer service. You will excel in a fast-paced, demanding environment where you will balance multiple ongoing events with shifting priorities.

Responsibilities

  • Collaborate with internal stakeholders to design, plan, and execute events from initial concept through final delivery.
  • Manage all logistical elements of events, including venue coordination, catering, audiovisual setup, transportation, vendor sourcing, and administrative support.
  • Establish, communicate, and maintain clear timelines, milestones, and priorities for each event.
  • Lead the planning and execution of all aspects of corporate events, ensuring alignment with business goals and brand standards.
  • Manage supplier relationships by developing RFPs, sourcing vendors, negotiating and reviewing contracts, conducting site visits, and overseeing services such as food and beverage, lodging, A/V, and production.
  • Track and manage event budgets and calendars, ensuring cost-effective planning while maintaining high-quality service and experience.
  • Provide on-site support to ensure smooth execution of all event elements and address any real-time issues as they arise.

Requirements

  • Relevant degree in a related field preferred.
  • 2 or more years of experience in corporate event planning required.
  • CMP (Certified Meeting Professional) or CMM (Certificate in Meeting Management) certification preferred.
  • Proficiency with event registration platforms and project management tools (e.g., Smartsheet and Microsoft word and excel).
  • Exceptional organizational, time management, and customer service skills with a keen eye for detail.
  • Proven experience in contract negotiation and vendor management.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple events simultaneously while meeting tight deadlines with precision.
  • Willingness to travel for on-site event support as needed.

Benefits

  • Comprehensive benefits plan
  • Incentive eligible

Job Keywords

Hard Skills
  • Business IT Alignment
  • Contract Negotiation
  • Microsoft Excel
  • Plan Execution
  • Smartsheet
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