Event Manager

About the position

The Event Manager is responsible for the successful planning and execution of high-end catered events. This role involves direct client interaction, managing all logistical details from inquiry to execution, and collaborating with both internal teams and external vendors. You’ll serve as the main point of contact for clients and ensure that each event reflects their vision while staying within budget and exceeding expectations. This is a full-time, in-person role based in Ventura, with regular travel to events throughout Ventura and Santa Barbara counties, and occasional out-of-area travel as needed.

Responsibilities

• Manage all aspects of assigned events after they are booked through post-event follow-up
• Serve as primary client liaison, maintaining open and timely communication
• Lead venue walk-throughs, tastings, and vendor coordination
• Create Banquet Event Orders (BEOs), packing lists, timelines, and ensure seamless event execution
• Oversee onsite event management alongside Event Captain, ensuring quality, professionalism, and guest satisfaction
• Collaborate closely with culinary, warehouse, service, and administrative teams
• Ensure all deadlines and logistical details are met (guest counts, payments, rentals, etc.)
• Enter and maintain accurate information in event software (e.g., Total Party Planner)
• Participate in team meetings, contribute to process improvements, and support internal HR functions
• Maintain a calm, solutions-oriented presence during high-pressure situations

Requirements

• Strong written and verbal communication skills
• In-depth knowledge of catering operations and event planning best practices
• Ability to multitask, prioritize, and adapt in a fast-paced environment
• Professional, positive, and client-focused demeanor
• Proficiency with Google Suite and event management software (e.g., TPP)
• Strong organizational and problem-solving abilities
• Familiarity with food safety and health regulations
• Emotional intelligence and collaborative leadership style
• Minimum 4 years of experience in event management, catering, or a related field
• At least 2 years in a leadership or client-facing role
• Bachelor’s degree in Hospitality, Event Management, or related field preferred
• Experience managing multiple events and teams in high-volume environments
• Valid Driver’s License and proof of liability insurance
• Food Handler’s Card (required)
• Industry certifications and training (preferred)
• Must be able to lift and carry up to 40 lbs and work long hours on your feet during events

Nice-to-haves

• Bachelor’s degree in Hospitality, Event Management, or related field preferred
• Industry certifications and training (preferred)