Executive Administrative Assistant - Full-time

Full-time - Entry Level

New Oxford, PA

Nursing and Residential Care Facilities

About the position

Cross Keys Village - The Brethren Home Community is currently seeking an experienced, motivated and detailed professional to provide support to the President and CEO and other executive leadership team members. As the Executive Administrative Assistant working at CKV, we will provide you with opportunities to enjoy a friendly work environment guided by Christian values. This opening is for a full-time position working Monday through Friday primarily 8:00 AM - 4:30 PM. This role will require some occasional evening availability.

Responsibilities

• Providing direct administrative assistance to the Board of Directors, CEO, and Executive Team.
• Assisting the CEO to maintain communication with board members, team members, residents, visitors, families and the community.
• Ensuring CEO and Executive Team are prepared for upcoming appointments.
• Coordinating and preparing meeting spaces, both virtually and in-person i.e. reservations, catering, logistics etc.
• Ensuring a smooth workflow between CEO/Executive Team and the Board through email, phone calls, virtual meetings or in-person to provide support in scheduling meetings and preparing materials.
• Updating BoardEffect and policies in accordance with TBHC's procedure.
• Attending all monthly board meetings and taking appropriate minutes of each meeting.
• Working with appropriate individuals to collect and assemble information for presentations, projects and strategic planning.
• Overseeing office operations to ensure smooth workflow to include ordering office supplies.
• Serving as the first point of contact for a wide variety of high-level relationships between CEO, Executive Team, Board Members and external contacts.
• Facilitating, building and monitoring relationships and managing follow-up.
• Handling phone, email and postal mail inquiries and responding appropriately.
• Providing communication support and monitoring on Social Media platforms.
• Drafting and editing correspondence, articles, reports, presentations and meeting notes.
• Coordinating and managing special projects, including working collaboratively with team members to ensure projects meet deadlines.
• Taking on tasks to support the work of Cross Keys Village programs, operations and overall mission.
• Working as a member of the team, willingly providing support and actively supporting group goals.
• Balancing conflicting priorities in order to manage workflow, ensuring the completion of essential projects, and meeting critical deadlines.

Requirements

• A bachelor's degree in business administration or related field is strongly preferred.
• 3-5 years of previous related work experience is required.
• Must have or willing to obtain Certification as Notary.
• Proven organization and time management skills to complete a high volume of varied responsibilities with excellent attention to detail.
• Superb communication skills (oral and written) with a confident, concise, clear and compelling style.
• Must produce well throughout, professional correspondence free of grammatical and spelling errors.
• Proficiency in all MS Office applications including Word, Excel, PowerPoint, Teams and Zoom is required.
• Must be an excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders.
• Skilled in all aspects of analysis, planning and project management. Able to take an idea from concept to completion.
• Must be adaptable to changing priorities and ability to handle multiple tasks simultaneously.
• Must be resourceful and have strategic problem-solving ability with a positive 'can do' attitude and fun sense of humor.

Benefits

• Positive work environment
• Comprehensive training opportunities
• Access to community events
• Excellent dining options