Executive Administrative Assistant - OUSD - TS/SCI

About the position

The Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations.

Responsibilities

• Provide administrative support for OUSD (A&S).
• Maintain assigned Outlook and portal calendars for numerous departments/divisions.
• Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
• Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
• Answer the telephone and refer the calls to the appropriate individuals within the office.
• Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
• Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts.
• Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties.

Requirements

• Must have an active Top Secret/SCI facility clearance.
• Must have a minimum of five (5) years of experience to include executive level support, personnel, scheduling, task management, planning, programming, forecasting, correspondence, security, and facilities with Department of Defense (preferably).
• Must have executive level support experience and experience within DoD and other federal agencies.
• Must have demonstrated success managing several direct reports and multiple functional areas across multiple locations.
• Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.
• Must have excellent analytical and problem-solving skills.
• Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
• Must have strong active listening skills to assess customer needs and satisfaction.
• Must have experience in managing customer expectations and working directly with customers.
• Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.

Nice-to-haves

• A bachelor's degree from an accredited college/university is desired.