Executive Administrative Assistant (P&WPM, APW) - Clearance Required

- Mid Level

Arlington, VA

Professional, Scientific, and Technical Services

About the position

LMI seeks a Executive Administrative Assistant to support our federal customer in Arlington, Virginia. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established in 1961, LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We believe government can make a difference, and we seek talented, hardworking people who share that conviction. Come join the organization ranked #1 Top Employer by The Washington Post in 2021!

Responsibilities

• Perform administrative duties as required for the Director, Air Platform and Weapons, Deputy Assistant Secretary of Defense for Platform and Weapons Program Management office.
• Manage office functions to support the Director, APW.
• Manage all assigned incoming/outgoing correspondence and suspense actions.
• Coordinate and prepare directorate personnel actions, official travel arrangements and orders, and schedules and oversees meetings and conferences on behalf of the Director.
• Develop and/or use simple databases and spreadsheets; assist with data collection, data analysis, and research.
• Perform data quality and data assurance reviews; conduct data analyses using qualitative and quantitative methods, prepare summary displays to report analysis results and findings.
• Planning and execution of studies, working groups, projects, and other activities that span across the multiple organizations and agencies.
• Assist with project management and OSD action officer functions.
• Develop and deliver briefings and white papers as required to document and provide the results of any analysis performed.
• Perform editing, document formatting, and proofreading.
• Provide assistance with meeting logistics and preparing briefings.
• Respond to internal and external substantive questions and inquiries on assigned tasks and projects.
• Analyze and respond to congressional, DoDIG, and GAO inquiries regarding portfolio programs.
• Track programs throughout the acquisition lifecycle to monitor execution and end-to-end functionality within cost and schedule constraints.
• Maintain cognizance of future programs, areas of interest and emerging requirements.
• Give clear oral and written explanations of assigned tasks, relevant issues, analytic approach, and results.

Requirements

• TS/SCI clearance is required.
• 5 or more years of experience supporting DoD or other Federal agencies.
• Bachelor's degree is desired.
• Excellent written, oral, and interpersonal communication skills.
• Experience as a junior or non-commissioned officer leading DoD programs is highly desired.
• Prior experience providing administrative support to senior DoD leadership.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• A true team player who maintains a positive attitude in a dynamic environment.
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.