About the position
Eye Doctor's Optical Outlets, a VSP Vision company, has been supporting the eye health of the central Florida community for more than 35 years. Our team is collectively dedicated to providing our patients with the highest level of customer service and quality eyewear at an affordable price. Offering a fun and inclusive work environment, you'll know that you're doing work that matters-helping people bring their best vision to life. With minimal supervision provide the highest level of confidential administrative support to the Executive's Office (Position Category E1 - E3; 50% or more of the time). Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive's Office. Act as the Executive's liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively. Receive, track, and follow up on the resolution of escalations to the Executive. Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence. Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information. Support departmental projects by gathering information and tracking status. Support the development of departmental presentations by gathering information, preparing handouts, preparing PowerPoint presentations, and preparing text. Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties. Manage and maintain departments' records/files to ensure security and confidentiality of the files. Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations to ensure effective time management.
Responsibilities
- Provide confidential administrative support to the Executive's Office.
- Compose and release high-level correspondence.
- Act as the Executive's liaison with internal and external contacts.
- Receive, track, and follow up on escalations to the Executive.
- Type correspondence and reports from rough drafts.
- Perform confidential administrative functions such as assembling reports or proposals.
- Prepare routine and non-routine reports.
- Support departmental projects by gathering information and tracking status.
- Support the development of departmental presentations.
- Transcribe and distribute minutes of important meetings.
- Manage and maintain departments' records/files.
- Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations.
Requirements
- Four years of high-level administrative experience.
- At least two years providing complex secretarial support.
- Demonstrated ability to support a vice president or above.
- Demonstrated ability to represent the executive professionally.
- Type 30 wpm.
- Experience working with confidential and sensitive information.
- Proficient with spreadsheet, word processing, and presentation applications.
- Strong verbal and written communication skills.
- Strong business acumen skills.
- Ability to meet tight deadlines.
- Ability to be flexible.
- Ability to understand and follow department and company policies and procedures.
- Ability to develop good working relationships across functional areas.
Benefits
- Medical and dental insurance
- Free vision care insurance and eyewear discounts
- 401(k) retirement plan with employer match up to 3.3%
- Paid vacation and holidays
- Life, accidental, and disability insurance plans
- EAP access for employees and family
