Executive Administrative Assistant

Full-time - Entry Level

Fort Mill, SC

About the position

The Executive Administrative Assistant position reports to the Vice President of Legal Business Operations in LPL's Legal Department and performs general legal administrative assistant duties for multiple senior attorneys. This is a highly visible role in a dynamic and fast-paced environment. The role helps to build and create capacity for the team by professionally interacting with employees across the firm, as well as members of the Company’s managing directors, board of directors, regulators and outside counsel. The position is based in Fort Mill, SC. You will be required to be in the office 3-days a week and remote on the other days. The successful candidate will have strong attention to detail, thrive in a fast-paced environment, take a proactive approach to their work, possess excellent Microsoft Office skills (including PowerPoint) especially Outlook and build strong working relationships across the team and broader organization.

Responsibilities

• Managing EVP and SVP’s calendars, including scheduling meetings, distributing materials, coordinating Tech support and ordering food/beverages, if applicable
• Assisting in the preparation and revision of documents and presentations
• Filing and retrieving documents using the iManage document management system
• Coordinating signatures for document execution, including use of e-signature
• Managing expense reports: organize receipts and input in Concur in a timely manner to ensure compliance with billing schedule
• Ordering department office supplies and maintain department distribution lists
• Coordinating travel: arranging all aspects of travel including air, lodging and transportation in conjunction with the corporate travel department
• Create strong working relationships with legal and non-legal personnel throughout the department, as well as C-suite executive assistants
• Coordinate closely with the team supporting the planning and logistics of quarterly board of directors' meetings
• Distribution of mail
• Serve as a go-to resource for general administrative tasks

Requirements

• 6 + years’ experience in an administrative assistant role
• Extensive experience and comfort working with high level executives and/or senior leaders; this is a high visibility position
• Experience with meeting planning/calendar management with proven success working across multiple time zones
• Exceptional knowledge of Microsoft Outlook, Word, PowerPoint and Excel
• Ability to prioritize, collaborate and work efficiently in a fast-paced environment
• Excellent attention to detail
• Proactive in meeting and exceeding needs of leaders supported
• Comfortable communicating with the most senior executives at the firm and their assistants
• Strong writing, editing and verbal communication abilities, including correct punctuation, spelling and grammar

Nice-to-haves

• Knowledge of general office procedures in a legal department
• Familiarity with web-based software including Concur (expense), iManage (document management) and Passport (matter management system)

Benefits

• 401K matching
• health benefits
• employee stock options
• paid time off
• volunteer time off