Executive Assistant (1544) - Temporary

Houston, TX

Professional, Scientific, and Technical Services

About the position

This position provides high-level administrative and analytical assistance, as well as skilled secretarial services, at the Department Head or equivalent level. Works with SASREF+ LTC management to plan, organize, and provide logistical support for events, meetings, and seminars within timelines and budget.

Responsibilities

• Performs highly skilled and confidential administrative functions requiring a strong working knowledge of Aramco policies, financial and budgeting practices, corporate information systems, and departmental procedures.
• Prepares regular and ad hoc reports as requested by the assigned work director that require the selection, accumulation, and compilation of data, records, and other information from multiple sources.
• Reviews a wide variety of reports for accuracy and proper format. Assures corrections are implemented.
• Uses SAP to input or retrieve data for regular reporting or for specific Management requests.
• Maintains a strong working knowledge of SAP Financial, Contracting, or other modules.
• Develops and maintains hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and assure accurate, timely retrieval.
• Relieves the Department Manager and other professional personnel of administrative duties and maintains status of various divisional projects, special assignment, and overall objectives.
• Provides secretarial and other support services, including timekeeping, scheduling meetings, maintaining appoint calendars, and answering phones, as directed.
• Performs other related duties as assigned.

Requirements

• High school diploma or GED equivalent. Business school or post-high school education preferred. CPS designation ideal, but not required.
• Two to ten (2-10) years of progressively more responsible experience in administrative assistant or high-level secretarial functions.
• Must be able to communicate and comprehend accurately, clearly, and concisely in English at a level required to perform the job as outlined.
• Must have excellent word processing skills.
• Must be knowledgeable and have hands-on experience using Microsoft Excel, Access, and PowerPoint.
• Must possess tact, discretion, and good judgement.
• Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette.
• Previous Aramco experience preferred.