Executive Assistant (70238)

About the position

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to our executive leadership team. The ideal candidate will serve as a key point of contact and resource, ensuring smooth operations and efficient communication within the organization. This position requires a dynamic individual capable of managing multiple priorities, maintaining confidentiality, and delivering results in a fast-paced environment.

Responsibilities

• Coordinate and manage complex schedules, including meetings, appointments, and travel arrangements.
• Serve as a primary liaison between the executive team and internal/external stakeholders. Draft, review, and respond to correspondence.
• Coordinate meeting locations (e.g. drinks/food/TV setups), take detailed meeting minutes as requested, and follow up on action items.
• Organize domestic and international travel, including flights and accommodations.
• Create, edit, and organize reports, presentations, and other business documents as requested.
• Assist the Corporate HR Manager in planning and executing company events, team offsites, and board meetings.
• Provide administrative support for special projects, ensuring timely delivery and high-quality outcomes.
• Prepare and manage expense reports, ensuring compliance with company policies.
• Oversee office-related tasks, such as supplies procurement and vendor coordination, as needed.

Requirements

• High school diploma or equivalent; bachelor's degree in business administration, hospitality, or a related field is preferred.
• Minimum of 3-5 years of experience in an executive assistant or similar role.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Exceptional time management skills and ability to prioritize tasks effectively.
• A proactive mindset with the ability to anticipate needs and resolve issues independently.

Nice-to-haves

• Experience working in a corporate or high-growth environment.
• Familiarity with budget management and basic accounting principles.
• Knowledge of other productivity tools such as Microsoft Teams, Zoom, and Concur.
• Notary License or willingness to obtain a notary license.

Benefits

• Flexible scheduling to accommodate lifestyle commitments
• Vacation and sick leave
• Medical and dental insurance
• Sponsorship for Top Secret Clearance
• Comprehensive training
• Discounts on higher education
• Competitive pay
• Recognition and reward programs
• Training and career development
• 401(k) retirement plan
• Uniform and equipment provided