About the position
Amazon Ads is seeking a self-driven, customer obsessed, detail-oriented Executive Assistant to support 2-3 Directors on the Global Ad Sales team. In this role, you will be responsible for keeping the organization's leaders and teams organized, informed, and on task through meticulous calendar management, scheduling, and collaboration with other Executive Assistants. This high impact, high visibility role requires exceptional planning and communication skills. The right candidate will have a strong bias for action and the ability to operate proactively and strategically, while anticipating needs. Impeccable attention to detail, good judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are critical to success. As is a high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company. This is a New York based role.
Responsibilities
- Complex calendar management and coordination of high-level internal and external meetings
- Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
- Manage large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Team events, management courses, offsites, etc.)
- Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
- Attend key meetings, tracking and helping drive completion of key deliverables, and following up on action items
- Manage team space, including moves and reconfigurations
- Complete a high volume of tasks and projects quickly with little to no guidance
- React with appropriate urgency to situations and events that require a quick response or turnaround
Requirements
- 2+ years of professional or military experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
Nice-to-haves
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
Benefits
- Medical benefits
- Financial benefits
- Equity options
- Sign-on payments
- Comprehensive employee benefits
