Executive Assistant and Office Manager

Full-time - Entry Level

Boston, MA

Professional, Scientific, and Technical Services

About the position

As an Executive Assistant and Office Manager at XPO, you will play a critical role in supporting the executive team and ensuring the smooth operation of the office. This position requires a high level of professionalism, confidentiality, and attention to detail. You will be responsible for managing calendars, arranging travel, and providing exemplary customer service to employees and visitors. The role is based in our new corporate headquarters in Boston, MA, and requires you to be in the office five days a week. You will also be involved in onboarding new employees and maintaining the office environment.

Responsibilities

• Foster a welcoming environment and provide exemplary customer service for employees, visitors, VIPs, and C-suite executives.
• Maintain the highest levels of confidentiality, professionalism, attention to detail and customer service.
• Draft high-level presentations, communications and documents using Word, Excel and PowerPoint.
• Occasional note taking may be required in confidential meetings.
• Maintain accurate calendars with an understanding of prioritizing critical deliverables.
• Plan and arrange domestic and international travel itineraries and accommodations.
• Maintain supplies and cleanliness of all pantries, conference rooms, copy centers and reception area.
• Manage security system for office; monitor all visitors and assign appropriate badge access, monitor security camera footage, create/deactivate/manage employee ID badge access.
• Support onboarding of new employees; distribute ID badges, set up workspace and provide all pertinent office and office park procedural information.

Requirements

• Bachelor's degree or equivalent related work or military experience
• 2 or more years of experience in an administrative or executive support role
• Proficient in Microsoft Office (Word, Excel and PowerPoint)
• Demonstrated ability to effectively multitask and meet deadlines

Nice-to-haves

• 5 years experience in an administrative or executive support role
• An eye for detail, meticulous grammar and a creative thinker
• Able to maintain confidentiality surrounding company materials and information
• Highly organized work style with excellent interpersonal skills
• A 'no job is too big or too small' attitude
• Typing speed of at least 70+ wpm

Benefits

• Competitive compensation package
• Full health insurance benefits available on day one
• Life and disability insurance
• Earn up to 15 days of PTO over your first year
• 9 paid company holidays
• 401(k) option with company match
• Education assistance
• Opportunity to participate in a company incentive plan