Executive Assistant, AWS Data Center Ops

- Mid Level

Seattle, WA

General Merchandise Retailers

About the position

Amazon Web Services is seeking an experienced administrative professional to support the Vice President of AWS Data Center Planning and Delivery based in Seattle. This role requires the ability to complete complex tasks and small projects with little to no guidance, lead staff meetings and other business operations, coordinate complex travel, and collaborate with other senior leader executive assistants to quickly and efficiently calendar critical and sensitive business meetings.

Responsibilities

• Provide seamless support to the Vice President and leadership team to support organizational priorities
• Proactively manage leader's calendar with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources
• Track and help drive completion of key deliverables and following up on outstanding items
• Act as a liaison for direct reports
• Drive and organize key team activities, such as staff meeting agendas, global team meetings, offsites, team-based events etc.
• Proactively look around corners and take the initiative to alert leaders on future actions required of them, potential scheduling conflicts and other forward-looking items
• Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)
• Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings
• Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities
• Support and, at times, manage small to medium projects based on organizational needs and professional development interests
• Build relationships and work collaboratively with Executive Assistants throughout the team and across the company

Requirements

• 5+ years of senior level leadership support experience
• Experience with domestic or international travel coordination
• Experience working with large global teams

Nice-to-haves

• 7+ years of senior level leadership support experience
• Experience in a fast-paced, high-tech company
• Experience with end-to-end project management
• Experience leading process improvements

Benefits

• Flexible working culture
• Employee-led affinity groups fostering inclusion
• Mentorship and career growth opportunities
• Comprehensive medical, financial, and other benefits