About the position
AWS Fintech is looking for an exceptionally bright, well organized and self-motivated Executive Assistant to support the head of AWS Fintech. The ideal candidate has a strong attention to detail, and is an experienced planner with a demonstrated ability to meet tight deadlines. A high level of integrity and discretion handling confidential information, and professionalism in dealing with leaders is also important, as is the ability to be flexible and change direction seamlessly. The ideal candidate is comfortable navigating ambiguity, and managing a high volume of tasks with minimal guidance or supervision. Key to the position is the ability to be organized, prioritized and on time while also serving as another 'go to' for all members of this extended team. As the assistant for the head of a large, matrixed organization, this person will be expected to play a leadership role, to think and plan ahead, delegate responsibilities appropriately and manage time effectively, all while maintaining a positive, service-oriented attitude.
Responsibilities
- Manage complex calendars and scheduling with diplomacy and discretion.
- Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
- Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.).
- Schedule cost effective air/hotel/ground transportation.
- Create detailed travel itineraries both domestic and international (including smooth transitions between time zones).
- Coordinate with in-house travel agents and manage international travel process.
- Submit expense reports in a timely fashion.
- Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Amazon community.
- Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items.
Requirements
- 3+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
Nice-to-haves
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
Benefits
- Equity
- Sign-on payments
- Medical benefits
- Financial benefits
- Other benefits
