Executive Assistant, Chief Communications and Marketing Officer

- Mid Level

New York, NY

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Executive Assistant, Chief Communications and Marketing Officer provides executive-level support to the Chief Communications and Marketing Officer (CCMO) of the National Audubon Society and other key leads of the Communications and Marketing team. The Executive Assistant, CCMO will support the CCMO in five key areas: administrative support, vendor and partner management support, project management, research, and team communications and meetings. This position is hybrid out of our Washington, DC or New York, NY office.

Responsibilities

• Maintain calendar, arrange travel, and coordinate meetings for the CCMO and other key leads.
• Support the CCMO's participation in meetings - including the preparation of agendas, presentations, and documents.
• Facilitate expense reports, invoices, contracts, and other documents requiring approval of CCMO or other Technology leads.
• Support vendor management processes, including procurement, cost tracking, payment approvals, and renewals.
• Participate in key projects, including acting as project manager on small- to medium-sized projects.
• Keep informed about major projects; learn and stay abreast of current priorities as they relate to the CCMO's goals.
• Assess project risks and issues and provide solutions where applicable.
• Support CCMO with board activities, including Marketing & Technology Committee scheduling and agendas.
• Create and maintain administrative processes, systems, and related documentation.
• Support systems for team operations, including shared Box folders, email and Slack channels, team calendars, knowledge bases and intranet presence.
• Professionally handle confidential information including administration and personnel information.
• Act as liaison with other internal departments stakeholders and outside organizations and vendors.
• Assist with Audubon staff to ensure that equity, diversity, inclusion and belonging principles are incorporated and followed in all aspects of our work.
• Other job-related duties as assigned.

Requirements

• Bachelor's degree and at least 5 years' experience supporting a senior-level executive.
• Extremely organized and detail-oriented with a commitment to excellence.
• Outstanding interpersonal skills, as this job requires frequent interaction with diverse individuals.
• Previous experience in a marketing or communications team or environment is helpful.
• Proficiency with MS Office applications and impeccable technical skills.
• High comfort level with numbers and the ability to interpret budgets and complex invoices.
• Strong written and oral communication skills.
• Ability to create strong relationships, both inside and outside the organization.
• Poised, confident, self-directed, and assertive with high energy, resourcefulness, adaptability, and creativity.
• Project management experience.
• Commitment to Audubon's organizational values of care, collaboration, change, integrity, impact, and innovation.
• Demonstrated personal and professional commitment to and experience in advancing equity, diversity, inclusion, and belonging.

Benefits

• Salary range based on geo-differentials: $40.00 - $46.00 / hour in D.C. and $44.00 - $50.00 / hour in NYC.