Executive Assistant (Construction)

Full-time - Entry Level

Dulles Town Center, VA

About the position

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO/President, CFO, and Superintendents. The ideal candidate will have a strong background in administrative support, calendar management, and travel coordination, with over five years of experience in a similar role. This position requires a proactive individual with excellent communication skills and the ability to maintain confidentiality in all aspects of their work.

Responsibilities

• Maintain executive's appointment schedule, plan and schedule meetings, conferences, teleconferences, and travel.
• Organize and maintain filing systems, both paper and electronic.
• Maintain customer confidence and protect operations by keeping information confidential.
• Assign projects and assignments to support staff, follow up on status and results.
• Organize company functions and events, including location selection, menu planning, and fee negotiation.
• Maintain the master key log and assign keys to office personnel as required.
• Advise personnel on permit fee changes and ensure timely processing of permit applications.
• Handle all correspondence and mail for the CEO/President.
• Coordinate with Payroll to maintain the master vacation schedule.

Requirements

• 5+ years of executive assistant experience supporting VP or C-level executives.
• Strong Microsoft Office Suite skills, particularly in Outlook for calendar management.
• Experience in travel coordination and expense management.
• Excellent attention to detail.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)