Executive Assistant, Defense Security

About the position

Impact, visibility, growth! If you are a seasoned Executive Assistant and are looking for an opportunity to demonstrate your organizational and strategic acumen in a visible and mission-critical role, you should look closely at this opportunity. Amazon's Stores Security (StoresSec) organization is looking for a resourceful, innovative and driven Executive Assistant to partner closely and strategically with the Stores Security Incidence Response and STORM teams. We are looking for a true strategic partner, who will provide proactive and collaborative assistance to our executives by anticipating problems, creating contingency plans and taking effective action with appropriate urgency in response to situations that require quick turnaround. This role will support leaders of two dynamic, customer-facing teams, working from either our New York or Arlington office. As an Amazon EA, you will work in a team environment, building effective working relationships and partnering successfully with leaders of all levels inside and outside of the organization. It's a challenging and multi-faceted role that requires the capacity to own a variety of projects, many with high degrees of visibility and impact and as such, requires strong integrity and discretion in handling confidential information, professionalism and a keen eye for detail. The successful candidate will be highly responsive and an effective communicator with the ability to deliver results across multiple objectives simultaneously - often under ambiguous circumstances and competing deadlines. Other critical keys to success in this role are a calm and unflappable demeanor and great sense of humor.

Responsibilities

• Complex executive calendar management with detailed scheduling across multiple high-level calendars
• Coordination and detailed planning of extensive domestic and international travel, including organizing trip agendas and local logistics
• Timely response and appropriate escalation as security events occur
• Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events
• Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed
• Planning and coordinating team activities and events
• Serving as liaison between leadership and team members across multiple geographic regions
• Managing other core administrative activities (space planning, new-hire onboarding, organizational charts, supply ordering)

Requirements

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• Experience with domestic or international travel coordination
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Nice-to-haves

• 7+ years of senior level leadership support experience
• Experience in a fast-paced, high-tech company
• Experience leading process improvements
• Experience designing processes to maximize efficiency