About the position
The Center for Health Equity & Community Wellness (CHECW) seeks to eliminate racial and other inequities resulting in premature mortality. With an unwavering grounding in history and structural analysis, CHECW works to increase visibility of the harm perpetuated by centuries of racist, socially unjust policy while pushing towards redress for the most impacted NYC communities. CHECW addresses inequity across community and healthcare systems in partnership with community, faith-based, and health care organizations. CHECW's work focuses on social determinants of health, including environmental and commercial determinants, and addresses both upstream and downstream factors to improve health and well-being of New Yorkers. CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Brooklyn Neighborhood Health, the Bureau of Harlem Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Health Systems and the Bureau of Finance, Administration, and Services. The division's Deputy Commissioner also serves as the Agency's Chief Equity Officer and oversees Race to Justice, the Agency's internal reform effort to help our staff learn what they can do to better address racial health gaps and improve health outcomes for all New Yorkers.
Responsibilities
- Assume oversight responsibility for coordinating and managing the daily administrative functions and logistics of the Chief Equity Officer/ Deputy Commissioner's Office, with a wide latitude for the exercise of independent judgment and initiative.
- Plan, prioritize and adjust internal and external meetings and commitments for the Chief Equity Officer/ Deputy Commissioner.
- Manage the Chief Equity Officer/ Deputy Commissioner's daily calendar and gather information for appointments independently, while analyzing moderate to complex situations and competing priorities based on general direction from Chief Equity Officer/ Deputy Commissioner and team.
- Serve as an active participant in weekly team meetings, by effectively collaborating with the Executive Director of Strategic Planning and Operations, the Special Projects Manager, and the Special Assistant to manage the daily workflow of incoming requests and deliverables while also planning and prioritizing activities to ensure a smooth flow of the daily operational activities and administration of the division.
- Assess urgent situations and exercise independent judgment in order to escalate important priorities to the Chief Equity Officer/ Deputy Commissioner.
- Manage the Chief Equity Officer/ Deputy Commissioner travel arrangements, locally and nationally, to ensure that priorities are accomplished, and unplanned items are addressed, while ensuring they are handled within established agency and city guidelines.
- Proactively consult with the Chief Equity Officer/ Deputy Commissioner and team to review daily priorities and monitor the status of delegated items and projects to ensure timely processing and closure.
- Serve as the primary liaison to all vendors in coordinating administrative activities for special events, including ordering food items, securing meeting space and arranging the logistics of setting up IT and/or audio-visual equipment, and handling invoice payments.
- On behalf of the Chief Equity Officer/ Deputy Commissioner, actively participate in closely monitoring all division administrative correspondence and transactions across the agency. Ensure that all correspondence are responded to in a timely manner.
- Assist with Agency requests, including verification of policies, letters of support, documents in need of signature, and other ad-hoc requests, as needed.
- Perform other administrative tasks and special projects as assigned.
Requirements
- A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
- An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
- A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
- Education and/or experience equivalent to the above. However, all candidates must possess the one year of administrative or supervisory experience.
Nice-to-haves
- Excellent interpersonal, computer skills
- Well-versed in Microsoft Office including Outlook, Teams, and OneDrive
- Work well in fast-paced environment
- Strong organizational and problem-solving skills with the ability to interact professionally with individuals inside and outside the agency
- Detail-oriented and able to handle multiple tasks to successful completion
- Able to make independent decisions
- Display sensitivity to dealing with confidential information.
Benefits
- Loan Forgiveness: Eligibility for federal/state loan forgiveness and repayment assistance programs.
- Premium-free health insurance plan that saves employees over $10K annually.
- Public sector defined benefit pension plan with steady monthly payments in retirement.
- Tax-deferred savings program.
- Robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Ability to work up to two days during the week from home.
- Job Security: More job security compared to private sector employment.
