Executive Assistant, Firm Management

Full-time

Remote - New York, NY

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

This position involves directly supporting the firm's Chief Financial Officer and Global Treasurer. The role requires maintaining calendars, scheduling all meetings and conference calls, and handling meeting conflicts and prioritization issues. Additionally, the candidate will be responsible for preparing and submitting all expense reports and coordinating both domestic and international travel. The working hours are from 8am to 5pm ET, in the office Monday to Thursday, and work from home on Fridays.

Responsibilities

• Directly support the firm's Chief Financial Officer and Global Treasurer
• Maintain calendars; schedule all meetings and conference calls; handle meeting conflicts and prioritization issues
• Prepare and submit all expense reports
• Coordinate both domestic and international travel

Requirements

• 5 - 10 years of administrative experience; preferably within the financial services industry
• High level of integrity and professionalism
• Ability to consistently demonstrate clear and concise written and verbal communication skills
• Strong technical skills in MS Office, Concur, Zoom, and Teams
• Enthusiastic, helpful, positive team player who works well with colleagues
• Excellent judgement and detail-oriented

Benefits

• Eligible to receive over-time pay in accordance with applicable law