Executive Assistant, Global Streaming Finance & Strategy

Full-time - Entry Level

About the position

The Executive Assistant will provide administrative support to multiple executives in the DTC streaming. This includes heavy schedule and travel management, expense reports, sensitive communications, and providing high level support to the broader team.

Responsibilities

• Arranges executive’s calendar and schedules meetings with people at all levels, independently or as directed.
• Uses judgement, professionalism, and efficient use of appropriate questions to ensure schedule stays on track and productive.
• Adept at managing complex meeting scheduling across many senior exec attendees; works well with other assistants to navigate and resolve potential scheduling conflicts.
• Handle all logistics associated with internal and external meetings, appointments, and multi-location video conferences.
• Assist with AV and video conferencing needs; prepare materials and set-up meeting rooms; setting up catering and making copies.
• Requests visitor passes as needed, including requests in advance, day of requests, and last-minute changes.
• Should be agile to changes and make all necessary parties aware of changes as soon as possible.
• Answers telephone, screens, and places calls in a professional and efficient manner.
• Coordinate travel arrangements with consistent planning and execution.
• Reviews and reconciles all incoming expense and travel reports for accuracy and compliance with corporate policy.
• Reviews and secures approval for all travel requests.
• Prepares and submits T&E expense reports in a timely manner.
• Serves as the point of contact for new hire procurement (IT, real estate, etc.).
• Works with IT and Facilities in ordering new equipment for new hires and arranging office space.
• Demonstrates an appropriate level of discretion and confidentiality in handling and managing correspondence and documents.
• Create, format and edit correspondence with minimal direction.
• Manages contact/distribution lists, filing system, office equipment/supplies and other duties as assigned.
• Follow up on various activities and projects as directed to ensure deadlines are met.
• Provide assistance with ad hoc projects and reporting.

Requirements

• Minimum 5 years’ experience in supporting an executive as an executive assistant required.
• Previous executive administrative experience in entertainment and/or Business Strategy and Development strongly preferred.
• High School Diploma required.
• BA/BS degree preferred.
• Excellent verbal and written communication skills.
• Pro-active orientation particularly in relation to anticipating executive requirements.
• Problem solver. Pitches in to help where and whenever possible.
• Must be detail-oriented, with the ability to understand written and oral instructions.
• Must be flexible as priorities shift.
• Must have the ability to multi-task and work well under time constraints.
• Exceptional organizational and time management skills with ability to multi-task, balance priorities and take direction from multiple managers.
• Proficiency in MS Office, including Word, Outlook, Excel and PowerPoint; Zoom and similar technology driven communication platforms.

Benefits

• Health insurance coverage
• Employee wellness program
• Life and disability insurance
• Retirement savings plan
• Paid holidays and sick time
• Vacation