About the position
The Technology department is looking for an Executive Assistant to support the VP - ABO Incentive Platform and I&O. In this role, you will provide Executive Administrative support to the offices of the VP of ABO Incentive Platform and I&O, Director Incentive Delivery, and Director I&O Operations by providing excellence in the facilitation of the schedules for the VP and Directors by maintaining the calendar for all 1:1's, leadership meetings, department divisional meetings, and day away team events. Ensuring effectiveness, you will capture all meeting minutes, actions, decisions, and next steps for all leadership meetings. You will develop a tracking catalog of all action items to confirm status and completion to be communicated to leadership team members. You will then collaborate with the leadership team to continuously add value to all meetings. In addition, you will process all expense reports, reconcile credit card transactions for the Executive team, and follow up with staff members on monthly personal payments and late fees incurred on corporate credit cards. You will assist with staff recognition, new employee onboarding, and organizing team events. Also, you will schedule all domestic and international travel and assist with building itineraries and registrations for conferences.
Responsibilities
- Provide Executive Administrative support to the VP and Directors.
- Maintain the calendar for all 1:1's, leadership meetings, and departmental meetings.
- Capture meeting minutes, actions, decisions, and next steps for leadership meetings.
- Develop a tracking catalog of action items to confirm status and completion.
- Collaborate with the leadership team to add value to meetings.
- Process expense reports and reconcile credit card transactions for the Executive team.
- Follow up on monthly personal payments and late fees on corporate credit cards.
- Assist with staff recognition and new employee onboarding.
- Organize team events and schedule domestic and international travel.
- Assist with building itineraries and registrations for conferences.
Requirements
- High school diploma or equivalent
- Minimum of 5 years of related administrative/executive support experience
Benefits
- Annual bonus
- Hybrid work location
