Executive Assistant II

- Mid Level

Moncton, CA

10,001+ employees

Amusement, Gambling, and Recreation Industries

About the position

We have an exciting opportunity responsible for executive administrative support and project management/coordination, working directly with Vice President and based at our Moncton office. This is a unique opportunity for someone to learn the many facets of an exciting and global leader in the gaming industry. We are looking for applicants who have a constant record of high achievement, professionalism, reliability, and excellent organizational skills.

Responsibilities

• Manage and schedule daily calendar and business activities across different time zones while using sound judgement to maximize time and meeting cadence.
• Arrange domestic and international business travel, complete travel expense reports, and manage logistics of travel-related activities.
• Planning, organizing, and attending a variety of internal and external events such as conferences, fundraisers, and appreciation events.
• Become a central point of contact for the coordination of the executive activities and ensure preparation of relevant documents and briefing material.
• Create presentations, written reports, communications, and other materials as required.
• Provide administrative support for day-to-day operations and coordinate high value / cross-functional initiatives and projects.
• Manage vendor agreements, contracts, and invoicing with consultants and vendors; establish POs and coordinate the payment of the invoices in scope.
• Analyze problems, compile, and analyze data, and prepare reports/recommendations.
• Maintain departmental budget and spend.
• Assist with office management within area of responsibility - including ordering of office supplies, catering.

Requirements

• College diploma or degree in business administration or related field
• 5+ years of advanced administrative experience working with senior level management.
• Project coordination experience is preferred
• Proficiency using Microsoft Office 365 products including Word, Excel, PowerPoint, Visio and Teams.
• Strong time management and attention to detail skills with the ability to effectively plan and prioritize work duties and balance multiple projects
• Strong organizational skills and the ability to be flexible while managing conflicting, shifting, and competing priorities with minimal supervision.
• Ability to collaborate across diverse functions and to work effectively in a global organization.
• Excellent spoken and written communication skills
• Positive can-do personality and ability to be forward thinking.