Executive Assistant - International Partnerships

Full-time - Entry Level

Elkridge, MD

About the position

Planet Aid is seeking a dedicated and highly organized Executive Assistant to join our International Partnerships team. In this role, you will provide critical administrative and operational support to the Executive Director of Global Partnerships and the broader team. This position is essential to advancing our mission of connecting innovative international development projects in health, food security, and education with USG funding, helping to uplift communities and drive sustainable change. As the Executive Assistant, your work will directly support the development and expansion of impactful global programs. You will ensure the smooth operation of the International Partnerships department, supporting the team’s efforts to secure new opportunities that address urgent global challenges. If you are passionate about international development and want to contribute to projects that make a meaningful difference in the world, this role offers a unique opportunity to be a part of that change.

Responsibilities

• Manage an active calendar of appointments, complete expense reports, track and manage membership accounts and payments, and coordinate with consultants about contract execution and invoice payments.
• Compose and prepare correspondence on behalf of the Director, arrange complex travel plans, itineraries, and agendas, and compile documents for meetings.
• Work with the accounting office to make payments and generate monthly expense reports for the Director of International Partnerships' review and approval.
• Draft PowerPoint and other presentations for internal and external meetings with private sector partners and US Government Agencies.
• Secure, coordinate, and prepare partnership meetings for the partnership team, draft PowerPoint and other presentations for internal and external meetings.
• Maintain all key elements and important data on the server, track websites, and update production plans. Building and improving the team's data processing and tracking using Excel and other project management software.
• Analyze relevant conferences and networking opportunities, make recommendations for Planet Aid’s participation, and coordinate conference and seminar registrations, attendance payments, and travel arrangements.
• Manage, track, and train team members in navigating internal and external systems.
• Participate in the USG grant development process, including reviewing, editing, and coordinating proposal submissions to ensure compliance with requirements.

Requirements

• Minimum of an associate degree preferred, with 7+ years of experience as an Executive Assistant. Additional experience will be considered in lieu of a degree.
• A demonstrated interest or passion for international development, climate change, or sustainability, with a commitment to making a positive global impact.
• This position requires a high level of organization and attention to detail.
• Excellent verbal and written communication, interpersonal skills, and the ability to work effectively across all levels of the organization.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with database record keeping.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• 401(k) with match
• Paid holidays
• Sick days
• Vacations