Executive Assistant- Marketing (On-Site)

Full-time - Entry Level

Dania Beach, FL

About the position

Integra Beauty is searching for a dynamic and experienced Executive Assistant to assist our CMO and the Marketing department. This role is focused on providing high-level administrative support to the CMO and marketing leadership team, managing complex calendars, coordinating meetings, preparing marketing materials, handling travel arrangements, and managing project logistics, all while ensuring smooth execution of marketing initiatives and communication with internal and external stakeholders. Our ideal candidate will have an exceptional skill set in the following areas: strong organizational skills, attention to detail, time management, ability to drive results, data hygiene experience, excellent communication skills, and a strong proficiency in marketing tools and software.

Responsibilities

• Manage the CMO's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management.
• Assist in drafting, editing, and formatting presentations, reports, and marketing materials.
• Screen emails and phone calls, prioritizing communications and responding on behalf of the CMO when necessary.
• Conduct market research to gather insights into beauty trends, consumer preferences, and the competitive landscape.
• Collaborate with cross-functional teams to ensure seamless communication and execution of marketing initiatives.
• Utilize project management skills to oversee the planning, execution, and tracking of marketing projects.
• Develop project timelines, allocate resources, and monitor progress to ensure timely completion.
• Assist in event planning and coordination for product launches, trade shows, and promotional activities.
• Collaborate with the CMO, VPs & Directors to align strategies and support integrated campaigns.
• Handle expense reports, budget tracking, and financial documentation.
• Maintain confidentiality of sensitive information and demonstrate professionalism in all interactions.
• Proactively identify opportunities to streamline processes and improve operational efficiency.
• Provide ad-hoc support to the CMO on strategic projects and tasks as needed.

Requirements

• Previous experience as an executive assistant, ideally supporting senior executives in marketing/creative/technology departments.
• Previous experience assisting senior executives focused on beauty, lifestyle, and wellness products, encompassing both DTC and B2B operations.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Familiarity with marketing concepts, particularly within the beauty and e-commerce industries.
• Proficiency in Microsoft Office Suite, Google Suite and digital communication tools such as Slack.
• Ability to handle multiple tasks, adapt to changing priorities, and work in a fast-paced environment.
• Excellent organizational and time management skills.
• Discretion and professionalism in handling confidential information.
• Experience with project management methodologies and tools, demonstrating the ability to manage timelines, resources, and cross-functional teams.
• Bachelor's degree in Business, Marketing, or a related field is highly preferred.

Benefits

• Medical, Dental, Vision, Life Insurance
• 401k plan
• Additional Opt-In Insurances
• Work/Life Balance
• Vacation + Sick Time Pay
• L'ange Hair Product Stipend- a quarterly stipend to help you refresh your favorite L'ange products and also try new products!