About the position
FBMM represents some of the top recording and touring artists, songwriters, and creatives across all genres of music. We are an established, highly respected entertainment business management firm with offices in Nashville, New York, and Los Angeles. We are looking for an Office Administration Team Member/Executive Assistant to join our team of talented and passionate people in our New York office. This is a long-term support role, and preferred candidates are conscientious, dedicated, detail oriented and able to operate with a high level of flexibility, able to accurately handle administrative duties, display good judgment and maintain a professional appearance and behavior, have a proven ability to multi-task and prioritize daily agenda, enjoy working in and excel in a fast-paced environment and play well with others.
Responsibilities
- Implement positive and safe working culture for office
- Provide coverage for front desk/phones
- Perform office administration duties such as mail, scanning and filing to document software
- Greet and provide hospitality to clients/guests
- Schedule meetings, coordinate travel arrangements and create itineraries
- Prepare and process expense reports and monitor office budget, order supplies
- Develop, organize, and execute quarterly team building events, holiday parties
Requirements
- Minimum of 3+ years of experience as an Executive Assistant reporting directly to senior management and supporting a team in a small office environment
- Proficiency in MS Office Suite, DocuSign, and Adobe PDF
- Excellent time management skills and proactive approach to daily work
- Excellent problem solving, organizational and planning skills
- Excellent written and verbal communication skills
