About the position
The Executive Assistant/Office Manager to the CEO/Superintendent is entrusted with the comprehensive management of the C-Suite, ensuring the seamless coordination and productivity of the support staff to produce high-quality, timely deliverables that meet organizational objectives. This role entails the meticulous administration of the daily functions of the CEO/Superintendent, maintaining an efficient and well-organized C-Suite, and serving as a liaison with internal and external stakeholders, including Senior Leadership and the Board of Directors, to uphold an exceptional standard of service and support. The successful candidate will exhibit resourcefulness and the capacity to manage and execute a range of routine to complex, confidential duties with discretion and diplomacy. They will demonstrate a rigorous attention to detail, a high level of professionalism, and an acute ability to prioritize tasks effectively.
Responsibilities
- Oversee all administrative tasks for the President/CEO and Superintendent.
- Supervise the front desk operations, ensuring coverage and training of staff.
- Manage the C-Suite operations to ensure maximum efficiency and resolve issues promptly.
- Precisely create and maintain presentations, spreadsheets, databases, briefings, and other critical documents for the President/CEO, Superintendent, and the C-Suite.
- Effectively manage the President/CEO and Superintendent's calendar, including coordinating, booking, and providing comprehensive administrative support for meetings.
- Oversee all travel arrangements for the President/CEO and Superintendent, as well as the C-Suite ensuring plans are both efficient and cost-effective.
- Administer the President/CEO and Superintendent's K12 approvals for credit card requests, travel requests, and service agreements, ensuring seamless administrative operations.
- Serve as the primary staff liaison for the Board of Directors.
- Assist the Chief Strategy & External Affairs Officer in ensuring the timely posting and distribution of the Board Agenda.
- Document meeting minutes and ensure all related documents are appropriately signed, filed, and managed during and after Board Meetings.
- Support the planning and execution of major events and high-level meetings, ensuring all logistical aspects are meticulously managed.
Requirements
- Professional administrative experience.
- Effective gatekeeping skills: ability to prepare well-researched and accurate documents, manage busy calendars, and efficiently handle daily office tasks.
- Proficient in MS Office (Word, Excel, PowerPoint, Access, and Outlook).
- Experience in an educational setting and bilingual in Spanish is preferred.
- Must pass a background investigation.
- Highly organized and detail-oriented Executive Administrative Assistant with over 5 years of experience providing thorough and skillful administrative support to senior executives, including supervisory experience.
- High school diploma or equivalent required. College-level courses in business practices preferred.
- Valid Texas Driver's License with a good driving record.
Nice-to-haves
- Experience in an educational setting.
- Bilingual in Spanish.
Benefits
- Full-time employment with exempt status.
- Work schedule from 8:00 am to 5:00 pm (Mon. - Fri). May be required to work extended periods in support of events, initiatives, and special projects.
