About the position
Join one of the most influential, most quoted and most trusted think tanks! The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level. We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. The Office of Communications is a centralized service unit that develops effective communications products and strategies to empower and share impactful scholar messages to wide audiences. The Office of Communications meets the daily needs of the institution through web development and publication support, convening and event support, multimedia services like video, animations, and podcasting, governance of visual design and brand systems, social media management, and institutional brand and media communications. This position is hybrid, combining regular in-person presence at our Washington, DC office with the option of at least two days of remote work each week.
Responsibilities
- Provides executive administrative support for the Vice President and Managing Director.
- Serves as central point of contact for internal and external requests to the Central Communications office.
- Keeps the VP and Managing Director informed of items that arise throughout the day.
- Tracks action items for the VP and Managing Director.
- Works with the VP and Managing Director to distribute invitations, agendas, and materials for regular communications meetings.
- Helps draft, edit, and finalize concept notes, background memos, briefings, talking points, and other written materials.
- Arranges and coordinates the VP's daily and long-term schedule.
- Prepares travel arrangements and itineraries for the VP.
- Handles all expenses and reimbursement for the VP.
- Handles and coordinates confidential information with complete discretion.
- Handles invoicing, contract routing, and monthly expense reports for the office.
- Supports the Managing Director with coordinating recruitment processes.
- Performs tasks related to onboarding staff and interns.
- Assists with Staff Engagement to foster an environment of belonging.
- Provides office management services, including organizing and maintaining supplies.
- Serves as a point of contact for the facilities needs of the program.
- Monitors shared inboxes as assigned.
- Supports integrated communications and outreach campaigns.
- Helps proofread, edit, and vet written materials.
- Manages and ensures appropriate and timely follow-up on internal and external requests.
- Provides on and off-site event support as required.
- Helps maintain guides for internal processes and coordination.
Requirements
- Bachelor's degree or an equivalent combination of education and experience required.
- Minimum three years of relevant work experience, including two years supporting executive level staff.
- Work experience in a fast-paced, professional work environment, preferably in a communications, media, policy, government, or nonprofit setting.
- Demonstrated ability to work with senior-level executives.
- Superior desktop personal computer skills (Microsoft Word, Excel, PowerPoint, Outlook).
- Solid writing skills required.
- Orientation to administration as a professional field preferred.
- Must be authorized to work for any employer in the U.S.
Nice-to-haves
- Excellent administrative, organizational, computer, and communication skills.
- Acute attention to detail and commitment to follow-through.
- Ability to interact with all levels of internal and external stakeholders.
- High degree of professionalism and ability to maintain confidentiality.
- Strong project management skills.
- Ability to think ahead and plan proactively.
- Excellent organization and coordination skills with a high commitment to customer service.
Benefits
- Comprehensive medical, dental, and vision benefits.
- Generous time off.
- Workplace flexibility.
