Executive Assistant - Physician Administration

Viera, FL

Hospitals

About the position

The position involves providing administrative support to the vice president or designated area, including participating in meetings, conducting research, and managing schedules. The role requires a proactive approach to work, with the ability to prioritize tasks and work independently. Responsibilities also include maintaining filing systems, coordinating meetings, and representing the executive at community events. Additionally, the position may involve supervising clerical staff and participating in budget tracking processes.

Responsibilities

• Participates and takes minutes in designated department, committee and/or board meetings.
• Conducts research and administrative support for special projects.
• Demonstrates initiative and ability to work autonomously without close supervision.
• Maintains and updates file system and mailing lists for area of responsibility.
• Maintains schedule/calendar for the vice president and/or area of responsibility.
• Represents the position of report at meetings, community events or fundraisers.
• May supervise other clerical staff in area of responsibility.
• Coordinates and may participate in the budget tracking process.

Requirements

• High School Graduate or equivalent is required.
• 3-5 years of administrative or healthcare experience required.
• Personal computer knowledge necessary with proficiency in electronic mail packages, Microsoft Windows, and Microsoft Office applications.
• Typing skills of a minimum of 50 words per minute.
• Good working knowledge of medical terminology is preferred.
• Must be adept in grammar, spelling and accuracy.
• Excellent interpersonal relations and communication (written and verbal) skills.
• Excellent organizational and leadership skills.

Nice-to-haves

• A two-year Associate degree in related area is preferred.
• Healthcare experience is preferred and may be required in some areas.