Executive Assistant/Planner

Full-time - Mid Level

Westerville, OH

Electrical Equipment, Appliance, and Component Manufacturing

About the position

The Executive Assistant/Planner, reporting to the Vice President of Global Services, is a strategic thinker and organizational expert responsible for managing and coordinating high-level executive activities, ensuring optimal efficiency and productivity. This role requires a keen eye for detail, strong communication skills, and the ability to anticipate and address potential challenges.

Responsibilities

• Manage and maintain executive calendar, prioritizing appointments, meetings, and deadlines.
• Coordinate with internal and external stakeholders to schedule meetings and events.
• Proactively identify potential scheduling conflicts and resolve them efficiently.
• Arrange and manage domestic and international travel itineraries, including booking flights, accommodations, and ground transportation and reimbursements.
• Assist with the planning and execution of high-priority projects, tracking progress and deadlines.
• Coordinate with cross-functional teams to ensure timely completion of tasks.
• Effectively communicate with executives, team members, and external stakeholders.
• Respond to inquiries and requests in a timely and professional manner.
• Handle a variety of administrative tasks, such as managing correspondence, preparing presentations, and organizing files.
• Provide general office support as needed.
• Handle sensitive and confidential information with the utmost discretion.
• Always maintain strict confidentiality.

Requirements

• Bachelor's Degree or equivalent experience.
• 5+ years related experience
• Proven experience as an executive assistant or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Discretion and confidentiality.
• Flexibility to work irregular hours as needed.