Executive Assistant, Senior

Oakland, CA

Professional, Scientific, and Technical Services

About the position

The role is primarily onsite at Oakland GO, requiring local candidates only. The position demands a self-starter who can contribute with minimal direction, possesses excellent communication skills, and has strong organizational abilities. The job involves 25-40% travel within the service territory, and the client will provide a laptop and necessary PPE. With prior approval from the hiring manager, expenses for mileage, food, lodging while traveling outside of Oakland, and a monthly reimbursement for cellphone usage can be claimed.

Responsibilities

• Manage and prioritize calendar.
• Arrange ongoing/recurring and ad hoc meetings & conference calls.
• Schedule conference rooms and set up audio-visual or online meeting tools.
• Coordinate and ensure meeting logistics are in place.
• Compose, proofread, edit, and format written correspondence, agendas, and documents for signature.
• Assist with phones, phone screening, and oral contacts.
• Monitor, sort, and prioritize emails for leaders.
• Refer or delegate business issues or questions to others for resolution.
• Prepare or assist in preparing documents, reports, presentations, and meeting materials.
• Handle all travel-related aspects for individuals and groups.
• Order and maintain an inventory of office supplies and equipment.
• Handle HR-related administrative tasks including time reporting and performance management.
• Create, assemble, modify, proofread presentations, spreadsheets, and reports.
• Manage data, metrics tracking, and reporting.

Requirements

• High School Diploma or equivalent.
• 3 years of executive administrative support experience.

Nice-to-haves

• Secondary education (some college or professional certification) demonstrating advanced reading, writing, and communication skills.
• 4 years working knowledge of Word, Excel, PowerPoint, Outlook, and Internet Search.
• Communication and interpersonal skills that reflect a high degree of professionalism.
• Organization and planning skills.
• Attention to detail.
• Analytical thinking.
• Ability to manage multiple tasks efficiently and prioritize work.
• Flexible and open to change.
• Resourcefulness.
• Ability to use discretion and judgment in dealing with sensitive and confidential information.
• Political and organizational savvy.
• Motivated, self-starter, eager to master new skills.
• Ability to foster teamwork and a collaborative environment.
• Good working knowledge of PG&E specific applications such as SRM, Concur, HR SAP, CATS, Visio, SharePoint.

Benefits

• Mileage, food, and lodging reimbursement while traveling outside of Oakland.
• Monthly reimbursement for cellphone usage.