Executive Assistant | Student Development

Full-time - Mid Level

Bismarck, ND

Educational Services

About the position

The Executive Assistant provides comprehensive administrative support to the Vice President for Student Development and supports the implementation of the Student Development Strategic Plan 'Made for Encounter'. Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.

Responsibilities

• Schedules appointments, meetings, and travel itineraries for the Vice President for Student Development and assists him in managing phone calls, emails, written correspondence, inquiries, requests, and other communications.
• Prepares agendas, coordinates preparations for meetings, and records meeting minutes and notes.
• Manages projects, conducts research, and prepares professional reports, including the Student Development Report and Assessment plan with little or no supervision.
• Represents the Office of the Vice President for Student Development on University committees and task forces as assigned.
• Oversees the process of hiring, onboarding, and supervising student workers, building and maintaining a professional culture of hospitality and service for students, parents, employees, and guests.
• Oversees office procedures, documents and records within the Office of Student Development including but not limited to, immunization records, CHI Health Invoices, purchase orders/requisition, and bookstore purchases.
• Makes and/or assists with presentations on topics related to the functions of the department, especially professional development.
• Assists in planning and coordinating departmental and university-wide special events and activities.

Requirements

• A bachelor's degree in a field closely related to the position responsibilities.
• A minimum of four years of experience providing administrative support services to senior management in a professional service-oriented office environment.
• Upholds a strict level of confidentiality as appropriate for an executive environment.
• Upholds and supports the Christian, Catholic, Benedictine mission of the University of Mary.
• Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities.
• Builds a culture of ready and earnest hospitality in the Office of Student Development and throughout the university.