About the position
Voleon is a technology company that applies state-of-the-art machine-learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the frontier of applying machine learning to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in machine learning research as well as highly experienced technology and finance professionals. The people who shape our company come from other backgrounds, too, including concert music performances, humanitarian aid, opera singing, sports writing, and the submarine service. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, catered lunches, and more. As the Executive Support Team Lead, you will play a pivotal role in driving organizational efficiency by leading a high-performing team dedicated to supporting company leadership. This position requires a balance of operational oversight and hands-on involvement, ensuring seamless delivery of service while directly contributing to the productivity of executives. You will be responsible for cultivating a team culture that thrives on excellence, innovation, and adaptability, building a support system that acts as a vital engine for company success. Your leadership will empower the team to anticipate needs, streamline processes, and deliver exceptional results that enhance overall organizational performance.
Responsibilities
- Manage the support team: Lead and manage a team of assistants who support multiple managers
- Act as an executive assistant for one or more managers: Support individuals within the company (in addition to managing other executive support colleagues)
- Ensure calendars are managed well: Ensure effective prioritization of meetings
- Facilitate Cross-Team Coordination: Coordinate between the Executive Support team and other teams
- Enhance productivity: Use tools and processes to improve productivity
- Meeting Preparation and Follow-Up: Make sure that meetings are well-run
- Oversee travel coordination: Supervise the planning and management of domestic and international travel
- Support confidentiality: Handle sensitive and non-routine information with discretion and integrity
- Help with on-site support: Ensure physical workspaces are organized and well-run (in coordination with the facilities team)
- Oversee event and meeting Logistics: Coordinate meetings and events, including technology needs
- Collaborate on Technology Needs: Liaise with IT to resolve any technical issues.
Requirements
- 2+ years leading an executive support team
- Proven skills supporting multiple managers
- A track record of effective leadership of executive support teams
- A bachelor's degree (a plus)
Benefits
- Medical, dental, and vision coverage
- Life and AD&D insurance
- 20 days of paid time off
- 9 sick days
- 401(k) plan with a company match
