Executive Assistant to EVP of Service - State National

About the position

The Executive Assistant provides administrative support to the C-Suite. Exercises sound judgment in a variety of situations. Able to work under pressure to handle a wide variety of activities and confidential matters with discretion. Comfortable working in fast-paced and demanding settings with the ability to maintain a realistic balance among multiple priorities. Possesses creative and flexible problem-solving skills, and the ability to work independently while maintaining initiatives of senior leadership.

Responsibilities

• Partner with assigned executive(s) and/or members of the Executive Leadership Team maintaining frequent contact with public and private agencies, and internal and external clients.
• Has responsibility for the smooth functioning of meetings and correspondences involving assigned executive(s) and/or members of the Executive Leadership Team.
• Manages deliverables to EVP and/or members of the Executive Leadership Team and provide any necessary reporting.
• Creates and edits presentations, documents and reports for EVP and/or the members of the Executive Leadership Team as required.
• Coordinates travel arrangements for assigned executives and department, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines.
• Manages expense reporting process for executives and team/department.
• Manages and maintains executive(s) Outlook Calendar to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive(s) of meeting times and meeting locations to maximize the use of assigned executive's time.
• Plans, organizes and facilitates meetings, special events, activities, catering needs, etc.
• Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc.
• Reviews and edits materials prepared and, when appropriate, recommends/makes revisions or changes in format and content.
• Stays current and knowledgeable of business operations in order to escalate inquiries to the appropriate representative for resolution.
• Other duties as assigned by executive(s) and/or member of the Executive Leadership Team.

Requirements

• Incumbent should have completed 5-7 years in an executive administrative assistant role.
• Ability to travel - 15-25%
• Strong skills with Microsoft Office Suite (Excel, Word, PPT).
• Excellent written, verbal and interpersonal communication skills with sensitivity to confidentiality information.
• Ability to prioritize work to meet deadlines.
• Able to prioritize multiple tasks with strong time management skills.
• Ability to gather and summarize information for reporting purposes.
• Ability to work independently and with teams to deliver results.
• Effective at leading and supporting change initiatives, including creating and executing change plans.
• Build and maintain professional business relationships with administrative staff and executives across the organizations.
• Ability to recognize and problem solve issues with limited/no supervision.

Benefits

• Competitive benefit programs that help meet our diverse and changing environment.
• Multiple health, dental and vision insurance plan options.
• Optional life, disability, and AD&D insurance.
• 401(k) with employer match contributions.
• Employee Stock Purchase Plan.
• PTO, corporate holidays and floating holidays.
• Parental leave.