About the position
At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America's Best Large Employers and America's Best Employers for Women, Computerworld magazine's list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time's Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999. Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.
Responsibilities
- Oversees and coordinates administrative services for the EVP's office
- Coordinates calendars, scheduling, and itineraries for the EVP
- Initiates various meeting agendas and organizes off-sites
- Prioritize and adjust EVP's engagements based on their urgency
- Establishes work procedures and standards to improve the Office effectiveness
- Drafts, manages finalization, and communicates internal and external communications for the EVP
- Provides support for needs of the EVP such as expense reports, check request, and purchase orders for the EVP
- Provides support for the EVP's domestic and international travel - including transportation, lodging, preparation of itineraries and assembly of supporting materials
- Coordinates special projects such as industry meetings and business dinners
- Conducts background research to prepare the EVP on guests, candidates, and prospective industry partners
- Orders EVP's general stores supplies and assists with various duties as required
Requirements
- High School Diploma/GED
- Minimum of seven (7) years administrative support experience in an office setting with at least 3 years at the executive level
Nice-to-haves
- Associate's degree and/or Bachelor's Degree
- Experience in Philanthropy
- Prior experience in a healthcare setting a plus
- Administrative support experience in an office setting
- Experience in healthcare, research/academic, life sciences, and/or biopharma setting strongly preferred
- Exceptional customer service and communication skills
- Strong command of English grammar, spelling, and proofreading skills
- Ability to work in a fast-paced environment
- Self-starter who can organize work and anticipate issues with limited supervision
- Familiarity with office organization protocols and procedures
- Discretion and judgment in handling confidential information
- Proficiency with advanced Microsoft Office applications - including Word, Excel, PowerPoint, and Outlook
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