Executive Assistant to EVP, TV & Film

Roc Nation - New York, NY

Full-time - Entry Level

New York, NY

10,001+ employees

Broadcasting and Content Providers

About the position

The Executive Assistant to the EVP of TV & Film at Roc Nation is a pivotal role that requires a high-caliber candidate to support the department head. This position involves managing a high-volume calendar, coordinating meetings, and handling various administrative tasks while also engaging with the entertainment and film industry. The ideal candidate will possess strong communication skills, a detail-oriented mindset, and the ability to manage multiple tasks effectively.

Responsibilities

• Manage high-volume calendar, scheduling and coordinating meetings
• Gatekeeping as the first point of contact with incoming calls and all other inquiries for TV and Film
• Answer and transfer incoming calls, manage conference calls and zoom coordination
• Coordinate travel arrangements while working with internal travel agency
• Settle monthly expenses for reimbursement in a timely manner
• Keeping the executive on schedule and organized
• Researching and producing material for the executive in advance of meetings and presentations
• Write script coverage and give project notes

Requirements

• Bachelor's Degree is required
• Minimum of 2 years of experience as an assistant (agency, management company, or production company preferred)
• Proficiency and working knowledge of MS Office (Word, Excel, PowerPoint and Outlook)
• Proficiency with Google Suite
• Excellent verbal and written communication skills
• Detail-oriented and self-motivated
• Experience coordinating group meetings and high-level Zooms
• Knowledge of the entertainment & film industry

Nice-to-haves

• Experience working with talent, casting, scripted or unscripted content
• Ability to present a professional and diligent image
• Quick on their toes and show initiative to go the extra mile

Benefits

• Generous vacation
• Healthcare benefits
• Retirement benefits
• Student loan repayment
• Six months of paid caregiver leave
• Perks like Roadie Babies (bring your little ones & a caretaker along with you on work trips)
• Music @ Home (stipend to cultivate your little ones' music interest)
• Tuition reimbursement
• Access to free concerts, festivals, sports games, and more through exclusive employee ticket concierge