Executive Assistant to Office of Boards and Commissions

Full-time - Entry Level

Hybrid - Denver, CO

Executive, Legislative, and Other General Government Support

About the position

The State of Colorado is seeking an Executive Assistant to the Office of Boards and Commissions. This position plays a crucial role in overseeing the appointment process for over 330 boards, commissions, task forces, and committees appointed by the Governor. The ideal candidate will be organized, a self-starter, and possess strong communication skills. The role involves managing schedules, coordinating speaking engagements, and developing office policies to enhance operational efficiency. The Executive Assistant will also manage the intern program and ensure effective communication with stakeholders.

Responsibilities

• Manage scheduling, appointments, and calendars for the Director of Boards and Commissions and Deputy Directors as necessary.
• Coordinate speaking engagements and create marketing materials for them.
• Manage the Boards and Commission's intern program, including oversight of tasks, training, and ongoing support.
• Design, implement, and document office procedures.
• Provide information about Boards and Commissions to stakeholders.
• Prepare meeting materials, scan documents, and create or modify electronic documents as needed.
• Establish and maintain effective working relationships with all levels of stakeholders.
• File, retrieve, and prepare documents, correspondence, and reports.
• Respond promptly to public email inquiries, telephone calls, and voicemails.
• Ensure all externally posted content follows accessibility guidelines and standards.
• Assist with tasks deemed necessary by the Director & Deputy Directors, including drafting executive orders, letters, memos, and other documents.
• Maintain and update files and process Executive Orders following the Governor's signature.
• Manage the boards and commissions shared drive and ensure documents are up to date and accessible.
• Maintain an effective information tracking system for diversity reporting, new applications received, background checks, call lists, rejection letters, and certificates.

Requirements

• 0-2 years related work experience required.
• Excellent problem-solving skills.
• Experience managing executive schedules or drafting professional correspondence.
• Ability to establish and maintain effective personal relationships with peers, supervisory staff, and other departments and agencies.
• Strong attention to detail and organizational skills.
• Effective verbal and written communication skills.
• Ability to work independently.
• Experience with Google Suite.
• Experience with Salesforce or other CRMs.

Nice-to-haves

• Positive and resilient attitude.
• Passion for fast-paced work environments.

Benefits

• Retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401(k) and 457 plans.
• Medical, Dental, and Vision insurance coverage including extensive prescription drug coverage.
• Wellness programs participation can reduce employee premiums.
• Automatic Short-Term and Optional Long-Term Disability Coverage.
• Life and AD&D Insurance.
• Flexible Spending Accounts (FSAs).
• Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML).
• 11 Paid Holidays Annually and Accrued Annual and Sick Leave.
• Hybrid work arrangements.
• Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.
• Access to the Colorado State Employee Assistance Program (CSEAP).
• Free RTD EcoPass to all eligible State Employees.
• Training and professional development opportunities, including reduced college tuition through CSU Global.