About the position
Skydance Media is looking for an experienced administrative professional to support its President, Global Business Affairs & International. This is a career Executive Assistant position that requires managing a high-volume desk within a multi-faceted and fast-paced organization. This role is a balancing act of high-level administrative responsibilities, managing key communications, partnerships, and relationships, handling sensitive and confidential information, liaising with high-profile executives and offices, and providing solutions to issues/problems of varying magnitudes. The position requires exceptional verbal, written, and organizational- and time-management skills, initiative-taking, resourcefulness, and attention to detail, sound judgment, and the ability to work independently as well as collaboratively.
Responsibilities
- Maintain consistent awareness of the President's priorities and strategize schedules and communications accordingly
- Oversee President's scheduling/calendar, coordinate external and internal meetings, events, and appointments
- Handle other day-to-day tasks like email distributions, updating contact information, managing expense reports, note-taking, filing, ordering of supplies, etc.
- Perform meeting/event-related tasks such as preparing agendas, identifying next steps, maintaining status reports, and communicating out as needed
- Manage heavy call and email volume/screening, update call log
- Disseminate team communications (verbal and written)
- Create deal memo and other form/record-keeping templates and draft such documents
- Prepare correspondence, reports, reference materials, light content-related research, and other documents while upholding the utmost discretion and confidentiality
- Organize and update shared databases and electronic filing systems
- Arrange detailed travel plans/bookings and itineraries as necessary
- Work cross-functionally with colleagues in various business units and communicate and collaborate effectively with internal and external stakeholders
- Read and digest important content-related documents and discern, summarize, and/or annotate critical data/information
- Other administrative duties, projects, and workflows as required
- Serve as a representation of the President and Skydance to external parties, including in relation to transmitting correspondence/communication, welcoming guests, etc.
Requirements
- Bachelor's degree required
- At least 5 years of administrative experience supporting a senior executive in entertainment Business Affairs, preferably in a fast-paced, dynamic environment
- Ability to manage and track multiple high-priority tasks at once without letting things fall through the cracks
- Excellent interpersonal skills with the ability to interface effectively with team members, senior management, high-level executives, and talent representatives
- Excellent written, verbal, and telephone skills
- High proficiency with MS Office and Google Suites (including Word, Excel, Outlook, and Google Docs)
- Highly self-motivated, proactive, quick-thinking, flexible, adaptable, collaborative, and resourceful, with excellent common sense and judgment
- Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships
- Ability to give, receive, and implement feedback constructively
- Enthusiasm for the entertainment industry and knowledge of landscape (e.g. agencies, studios, producers, talent law firms; industry concepts, customs, and practices)
Benefits
- The range for this non-exempt position in Los Angeles is $27.00-30.00/hour. The rate offered may vary based on the candidate's location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.
