Executive Assistant to Special Advisor

$79,997 - $91,998/Yr

Columbia University - New York, NY

Part-time

New York, NY

Educational Services

About the position

The Executive Assistant to the Special Advisor plays a crucial role in managing all administrative matters related to the Special Advisor's activities at Columbia Entrepreneurship. This part-time position involves interfacing with senior members of the University administration and managing special projects, ensuring the office operates efficiently and professionally.

Responsibilities

• Provides highly confidential executive level support for the Special Advisor.
• Resolves problems independently, relieving the Special Advisor of matters of detail.
• Drafts and initiates correspondence and manages various aspects of the Special Advisor's expenses.
• Handles highly confidential and sensitive information and maintains discretion.
• Coordinates gathering resources and information for meetings and presentations, and assists with the preparation of reports and presentation materials.
• Ensures Special Advisor's calendar, database of contacts, and filing systems are up-to-date using sound judgment in determining priorities.
• Works closely with the Special Advisor and other senior managers on various special projects.
• Tracks and monitors the fulfillment of project requirements and prepares reports as directed.
• Works closely with vendors to ensure that information is communicated appropriately to and from senior management.
• Conducts research for assigned projects and acts proactively to ensure that senior management has all relevant information.
• Interfaces with senior administrators on a consistent basis and builds productive relationships with key stakeholders.
• Additional duties as assigned.

Requirements

• Bachelor's degree or its equivalent combination of education and work experience required.
• Minimum three years of related experience.
• Excellent written and verbal communication skills, and the ability to set priorities in a fast-paced environment required.
• Excellent organizational skills, experience interacting with senior management, and ability to relate to all levels of personnel required.
• Must be highly conscientious and detail oriented, efficient, and calm under pressure.
• Diplomacy, tact, discretion, and the ability to manage multiple tasks simultaneously required.
• Proficiency with Microsoft Office, including with advanced features of Outlook, is essential.
• Knowledge of modern office practices required.

Nice-to-haves

• Prior experience supporting an executive level office or position strongly preferred.
• Experience in an institution of higher education preferred.