Executive Assistant to the AVP - University Advancement

$45,000 - $46,012/Yr

James Madison University - Harrisonburg, VA

Full-time - Entry Level

Harrisonburg, VA

Educational Services

About the position

The Executive Assistant to the AVP - University Advancement plays a crucial role in supporting the AVP for Advancement Information Systems (AIS) at James Madison University. This position serves as a central coordinator for all business functions within AIS, overseeing budgets, supplies, travel, and forecasting. Additionally, the role involves significant support for Advancement Gifts and Records, ensuring efficient operations and effective communication within the department.

Responsibilities

• Coordinate and provide administrative support for the AVP of AIS.
• Oversee and manage the three budgets under AIS.
• Responsible for the coordination, management, and procedures related to the business functions of the three AIS offices.
• Assist Advancement Gifts and Records with gift entry, biographical records updates, research address returns, manage daily mail, assist with departmental inbox, receipts, pledge reminders, enter deposits, and draft end-of-day reporting.

Requirements

• Proficiency with Microsoft Office platforms.
• Familiarity with Accounts Payable and Budget Management methods and regulations.
• Excellent oral and written communication skills.
• Ability to prioritize tasks based on urgency.
• Commitment to the unit's values of integrity, collaboration, innovation, and equality.

Benefits

• Paid vacation, sick, parental, and community service leave.
• 19 paid holidays a year.
• Affordable health insurance.
• Retirement through the Virginia Retirement System.
• Work-life balance and integration program, Balanced Dukes.
• Tuition Waiver Program for undergraduate and graduate courses at JMU.