About the position
The Executive Assistant to the Dean reports directly to the Dean and performs a wide range of executive and administrative management functions of broad scope and complexity. This position serves as the first point of contact for the Dean to internal and external constituencies providing administrative support including calendar management, travel, correspondence, and coordination college events. The incumbent uses judgment and initiative in anticipating the needs of the Dean and investigates, analyzes, and resolves problems as they arise. This position must independently and frequently perform extensive coordination and consultation activities in order to accomplish tasks professionally, confidentially, and effectively. Additionally, this position has extensive contact with high-level officials. The incumbent provides lead work direction to front office staff and is the lead staff member for coordination of college events/activities. Administrative support staff within the College of Engineering primarily support their individual home department, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the dean's office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college. This position provides leadership to staff throughout the college.
Responsibilities
- Provide administrative support to the Dean including calendar management, travel arrangements, and correspondence.
- Serve as the first point of contact for the Dean to internal and external constituencies.
- Anticipate the needs of the Dean and resolve problems as they arise.
- Coordinate college events and activities.
- Provide lead work direction to front office staff.
- Oversee day-to-day operations in the Dean's office.
- Train administrative staff on new skills and procedures.
Requirements
- Equivalent to graduation from a four-year college or university.
- Three years of technical or administrative experience.
- A graduate degree in a related field may be substituted for one year of the required experience.
- Strong ability to interpret, communicate and apply policies and procedures independently.
- Excellent communication skills, both verbal and written.
- Ability to use tact and diplomacy in sensitive interpersonal situations.
- Expertise in investigating and analyzing problems with broad administrative impact.
Benefits
- Health, dental and vision insurance.
- Retirement participation in the Public Employees' Retirement System.
- Educational benefits for eligible employees.
