Executive Assistant to the Vice Chancellor of Enrollment Management

Full-time - Mid Level

Fort Lauderdale, FL

Educational Services

About the position

The Executive Assistant to the Vice Chancellor of Enrollment Management manages the daily support operations of the Office of the Vice Chancellor of Enrollment Management, providing executive level administrative, technical, and planning support. This position is responsible for a broad set of assignments related to the essential functions of managing student admissions data to meet enrollment targets.

Responsibilities

• Serve as the contact for the VCEM, manage and maintain physical and electronic office correspondence, calendar management and organization of meetings, orientations, and training events
• Monitor required daily/weekly/monthly campus reporting and consolidate results for interpretation by the VCEM
• Monitor activity by campus and provide an at-a-glance format for follow-up by VCEM
• Create and maintain reporting templates for campuses use
• Assist with portal updates
• Prepare communications, agendas, schedules of events, presentations, briefing packets, and reports
• Coordinate end-to-end training and event management for VCEM office, including venue, accommodations, food and beverage, guest speakers, materials, and participant registration
• Interpret and synthesize large volumes of data into easily comprehensible information
• Provide data to help build, evaluate, maintain, and calculate counselor benchmarks and performance
• Monitor contact report activity related to the effectiveness of counselors
• Modify as needed, internal Admissions tools and forms
• Identify opportunities within the database to increase conversions at the campus level
• Reconcile daily, weekly, and start term reports using the Anthology system, PBI dashboards, charts, pivot tables, and reporting systems
• Maintain organized files, records, and documents
• Collaborate with the Information Technology team to assist in the development of effective admissions tracking tools and create automated reporting at the campus level
• Manage special projects as directed by VCEM
• Take ownership and initiative and follow up on all assigned projects and tasks
• Provide excellent customer service to university stakeholders

Requirements

• Bachelor's degree from a four-year college or university
• 5 years administrative experience as Executive Assistant, Office Manager, or a combination of education and experience
• Must be proactive with strong follow-up skills
• Multi-tasking, problem solving, attention to detail, adapting to change, and highly organized