Executive Assistant to the Vice President of Student Services

About the position

The Executive Assistant to the Vice President of Student Services provides high-level administrative support, acting as a key liaison between the VPSS office and various campus departments, external partners, and the student body. The role ensures efficient operations of the VPSS office, manages projects, handles sensitive inquiries, and represents the Student Services Division.

Responsibilities

• Prepare high-quality, confidential documents, presentations, and reports as requested by the VPSS.
• Draft, edit, and manage correspondence (including social media posts) to ensure clarity and professionalism on behalf of the VP.
• Compile detailed research and background information on priority issues and projects to support informed decision-making by the VP.
• Assist in the planning and execution of events, meetings, and conferences, providing logistical support as needed.
• Prepare agendas, take meeting minutes, and follow up on action items as needed.
• Establish and maintain reporting and tracking of deliverables and action items.
• Organize and maintain electronic and physical file systems ensuring efficient document retrieval.
• Act as a liaison between the VPSS and various stakeholders, including faculty, staff, students, senior leadership, and community partners.
• Assist the VPSS in carrying out financial and Human Resources related duties.
• Maintain effective and efficient flow of information through calendars, notes, phone calls, memos, social media, e-mail, and correspondence.
• Coordinate logistics, including travel arrangements and meeting coordination for the VPSS.

Requirements

• Bachelor's degree in business administration, education, or related field preferred.
• At least two years proven experience as an executive assistant or in similar roles, preferably within an educational environment.
• Proven ability to develop processes and manage processes.
• Excellent organizational skills, with the ability to manage multiple priorities and deadlines effectively.
• Strong written and verbal communication skills, with attention to detail and professionalism.
• Proficiency in Microsoft Office or Google Suite, project management software, ZOOM or similar software.
• A passion for supporting student success and a commitment to fostering an inclusive and diverse community.