About the position
CDM Smith has a new opening for an Executive Assistant in the Southeast. This role will support our Transportation Sales/Delivery Director. Responsibilities include researching, compiling, computing, and analyzing data using computer applications, including Concur. The position requires utilizing software applications for word processing and spreadsheets, performing analyses of a moderate to complex nature relative to financial data, organizational issues, senior management staff, professional organization, and/or business issues. The Executive Assistant will also utilize presentation software applications to prepare materials for internal and external presentations and/or professional organizational seminars, and perform extensive administrative support duties. Additionally, the role involves preparing and typing correspondence, reports, and records from moderately complex and/or confidential source documents, drafting and editing correspondence for management review, scheduling management travel arrangements, internal and external business meetings, and client or third-party appointments. The Executive Assistant will execute group, unit, or firm-wide initiatives, investigate assigned issues, coordinate group or unit work related to Human Resources issues, maintain communication flow of firm activities, and respond to questions while handling complex details and advanced administrative duties for leadership. The position also includes generating and distributing several weekly, monthly, and quarterly business operations reports with minimal supervision, maintaining business operation reports, and performing other office tasks as required.
Responsibilities
- Researches, compiles, computes and analyzes data using computer applications which include Concur
- Utilizes software applications for word processing and spreadsheets
- Performs analyses of a moderate to complex nature relative to financial data, organizational issues, senior management staff, professional organization, and/or business issues
- Utilizes presentation software applications to prepare materials for internal and external presentations and/or professional organizational seminars
- Performs extensive administrative support duties
- Prepares and types correspondence, reports and records from moderately complex and/or confidential source documents
- Drafts and edits correspondence for management review
- Schedules management travel arrangements, internal and external business meetings, and client or third-party appointments
- Executes group, unit or firm-wide initiatives, as well as outside societies' administration, etc., as assigned by the Unit President or Corporate Manager
- Investigates assigned issues, determining the best method of analysis, procedure, and resolution
- Coordinates group or unit work related to Human Resources issues and/or performance appraisal processes, as needed
- Maintains the communication flow of firm activities
- Fields and responds to questions, handles complex details and advanced administrative duties for leadership
- Prepares, drafts, edits and routes correspondence, responds and directs telephone calls
- Interacts with senior level management internally, and clients on a daily basis to ensure the proper flow of communication
- Generates and distributes several weekly, monthly and quarterly business operations reports with no supervision and minimal review
- Maintains business operation reports as well as weekly and monthly logs for management updates
- Performs other office tasks that may include but not limited to procurement support
- Performs other duties as required.
Requirements
- High School diploma or equivalent
- 8 years of related experience
- Domestic and/or international travel may be required, contingent on specific duties, responsibilities, and essential functions of the position
- Equivalent additional directly related experience will be considered in lieu of a degree.
Nice-to-haves
- Proven experience utilizing Concur
