Executive Assistant-VP - Children's Hospital - Children's Administration - Full-time

Chattanooga, TN

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

Assists the Vice President of BEH Women's Services/TCTCH and support personnel/services as needed with planning, organizing, coordinating and implementing administrative functions and special projects. Serves as liaison between executives staff, managers, physicians and community.

Responsibilities

• Assists the Vice President of BEH Women's Services/TCTCH with planning, organizing, coordinating and implementing administrative functions and special projects.
• Serves as a liaison between executive staff, directors, managers, physicians, staff, sales representatives, patients and patients families.
• Performs administrative and clerical duties for Vice President of BEH Women's Services/TCTCH.
• Attends administrative meetings, takes notes, transcribes the notes into meeting minutes and distributes appropriately.
• Attends meetings, inservices, educational programs, and functions as requested.
• Refers comments, suggestions, and complaints from customers and staff confidentially.
• Handles all incoming mail and distributes appropriately.
• Answers all incoming telephone calls and responds in a prompt manner.
• Assists Vice President of BEH Women's Services/TCTCH with physician contracts, agency contracts, monthly check requests and grants.
• Competent using the RiskPro reporting system.
• Assists with legal files.
• Coordinates travel arrangements.
• Knowledge of EHS forms, to include how to access them and maintain all policy and procedure manuals.
• Remains current with appropriate templates and procedures that are standard for EHS.
• Word processing, Excel spreadsheets, PowerPoint, telephone skills, ability to communicate effectively with all types of people and personalities.
• Knowledge and ability to use multi telephone, computer, typewriter, dictaphone machine, adding machine/calculator, VCR, laminator, and copy/fax machine.
• Understands several aspects of the PeopleSoft software.
• Ability to use and access the intranet for ordering office supplies, accounting forms, physician order sets, policies and procedures, and HCL learning and training.
• Orders office supplies and knowledge of the ordering process.
• Ability to work under stress and numerous interruptions throughout the day.
• Must be able to work with minimal supervision.

Requirements

• Associate's Degree in Business or Office management or comparable combination of education and experience.
• Minimum of five year's progressively responsible secretarial / administrative experience.
• Strong working knowledge of computer applications (Word, Excel spreadsheets, PowerPoint, Outlook).

Nice-to-haves

• Medical Terminology
• Overall knowledge of the health systems organization, policies and procedures.