This job is closed
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About the position
As an Executive Assistant, you bring extensive knowledge and advanced skills to support complex and high-impact operational tasks within the organization. Your role requires managing sophisticated schedules, solving intricate administrative problems, and ensuring that high-level support is provided to teams and executives. You will play a crucial role in enhancing the efficiency and productivity of your organization through expert-level administrative capabilities. This position is responsible for providing administrative support for Vice Presidents and Directors. This position requires a high level of customer service in a professional environment at all times. The individual will be accountable for providing timely response and assistance to their assigned executive's requests or issues. This is a Hybrid role that will require 2 days a week in our Riverwoods Illinois office.
Responsibilities
- Provide administrative support for at least two to three assigned executives
- Manage calendar including scheduling internal & client meetings
- Responsible for creating PO's as requested
- Coordinate all travel arrangements both domestic and international
- Reconcile expenses associated with business travel per the Wolters Kluwer T & E policy
- Prepare and edit correspondences, presentations and reports as requested
- Maintain utmost confidence with sensitive information
- Act as coordinator for special projects within department or organization
- Contribute to Administrative Services Team by accomplishing departmental projects as assigned by manager
- Perform other job-related responsibilities and projects as assigned
Requirements
- 5+ years of related experience or equivalent
- High school diploma or equivalent required; an associate or bachelor's degree is preferred
- Proven experience in an administrative support role, ideally within a corporate environment
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time-management skills with a keen attention to detail
- Ability to prioritize and multitask effectively while maintaining professionalism under pressure
- Exceptional verbal and written communication skills
- Experience with expense reporting and travel booking software is a plus
- Must be team oriented with the ability to independently recognize needs and drive solutions
- Excellent organizational, communication, interpersonal and problem-solving skills
