Executive Assistant

Full-time - Entry Level

Remote - Kansas City, MO

Management of Companies and Enterprises

About the position

Our mission is to create exceptional experiences for our customers that help them achieve their dreams, and we are looking for extraordinary individuals who have the talent and passion to help us bring those dreams to life. Are you looking for a fulfilling career with a dynamic company culture, growth opportunities, and the chance to make a real impact? This is a unique opportunity to work alongside executives in a high-impact role that blends administrative and operational duties, marketing, communications, vendor management, and execution. If you have the ability to juggle diverse responsibilities, think proactively, and manage operations with a business-owner mindset, we'd like to hear from you. With over 92 years in business and rapid growth, NASB is seeking new team members eager to grow with us! We are currently looking for a Executive Assistant to join our Administration team.

Responsibilities

• Providing support to the CEO and Executive Team, managing strategic planning deliverables, communications, and confidential materials.
• Coordinating meetings, travel, agendas, and follow-ups while overseeing internal announcements, TV screen monitors and presentations.
• Supporting internal and external communication strategies, including branding, PR, customer appreciation, and promotional materials.
• Assisting with press releases, newsletters, company updates, and customer initiatives.
• Helping coordinate sponsorships and managing sporting event tickets.
• Assisting with branding merchandise, including ordering-distribution for promotional and recognition purposes.
• Supporting HR and Executives with the coordination on employee programs that promote well-being, company values, recognition, and fun activities.
• Assisting HR and Executive Leadership in developing internal employee engagement activities to foster a positive and productive workplace.
• Overseeing building management, ensuring office facilities, maintenance, and cleanliness are properly managed.
• Acting as the primary point of contact with Executive Hills, external contractors and other service providers.
• Maintaining a centralized vendor contract database, tracking contract start and end dates, renewal deadlines, and termination clauses.
• Creating a checklist for each vendor outlining deliverables, service level agreements (SLAs), and key milestones.
• Providing administrative support to the CFO, including tracking corporate resolutions, officers' approvals, Board relations, calendar invitations, presentations logistics, and agenda tracking for Board, Audit, and Risk Committee meetings.
• Overseeing the front desk receptionist, ensuring a professional and welcoming environment for visitors, clients, and employees.
• Assisting with ordering food, catering, scheduling, travel, and meeting logistics.
• Organizing events, offsites, and team-building activities.

Requirements

• Bachelor's degree or equivalent experience in business management, communication, marketing, or related.
• Proven experience as an Executive Assistant, Marketing Coordinator, Office Manager, or in a similar role.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience and understanding of internal/external communications, branding, and public relations (preferred).
• Experience managing third-party vendors and external service providers (preferred).
• Familiarity with corporate governance and other related business documents (preferred).

Nice-to-haves

• High Emotional Intelligence - Ability to assess situations, manage relationships, and communicate effectively.
• Maintains strict confidentiality when handling executive-level communications, decision-making discussions, and other business-related materials.
• Adaptability & Problem-Solving - Thrives in a high pace environment, proactively addressing challenges.
• Multi-Tasking & Organizational Skills - Capable of managing diverse tasks, similar to a small business owner.
• Strong Communication - Able to craft clear, professional messages for internal and external stakeholders.

Benefits

• Comprehensive health insurance options including medical, dental, and vision coverage.
• 401(k) retirement plan with immediate employer match.
• Generous paid vacation, sick and personal days. Plus, enjoy a bonus day off for your birthday!
• Exclusive mortgage and banking benefits.
• Paid holidays, volunteer time off, and free parking at NASB facilities.
• Employee referral bonuses and internal training programs to help reach your career goals.