Executive Assistant

Tichenor & Associates • Louisville, KY

428d • $49,667 - $53,095

About The Position

The Executive Assistant at Tichenor & Associates, LLP plays a crucial role in providing comprehensive support to the executive team. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently, ensuring the smooth operation of the office and supporting various administrative functions.

Requirements

• Proven experience in an administrative or executive support role is preferred.
• Strong skills in project coordination and event planning are highly desirable.
• Proficiency in office management practices and administrative procedures is essential.
• Familiarity with data entry processes and document management systems is beneficial.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong interpersonal skills to interact positively with clients, colleagues, and stakeholders.

Nice To Haves

• Experience with Microsoft Excel (2 years preferred)
• Experience with Microsoft PowerPoint (1 year preferred)
• Ability to commute to Louisville, KY 40223 (preferred)

Responsibilities

• Manage executive calendars, scheduling meetings, and coordinating appointments.
• Provide excellent customer service by addressing inquiries and assisting clients in a professional manner.
• Coordinate projects and events, ensuring all logistics are handled efficiently.
• Maintain accurate data entry and documentation using tools such as DocuSign.
• Exhibit strong phone etiquette while handling calls and communications on behalf of executives.
• Assist with office management tasks, including supply inventory and maintenance of office equipment.
• Prepare reports, presentations, and other documents as required for meetings and projects.
• Collaborate with team members to ensure seamless communication and project execution.

Benefits

• 401(k) matching
• Life insurance
• Referral program
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed