Executive Assistant

About the position

The Executive Assistant provides comprehensive administrative support to the Corporate Vice President (CVP) and Senior Leadership team at Novo Nordisk in New Hampshire ensuring the seamless representation of the executive team with a focus on confidentiality and exceptional interpersonal skills. Works independently on projects under the general direction of the CVP. This is a fast-paced manufacturing environment that requires someone who can effectively prioritize a series of complex assignments, which often require interfacing with stakeholders across our site along with stakeholders from other Novo Nordisk locations in the US and internationally. Ability to communicate effectively in a concise manner is crucial to success in this role. This role will require incumbent to have the confidence to 'push back' and provide substantive direct feedback to senior leadership onsite when necessary to ensure seamless completion of tasks/projects in an effective manner. This is an onsite based role 5 days a week Monday-Friday at our West Lebanon, NH bio-production facility.

Responsibilities

• Provides professional administrative support to Corporate Vice President (CVP) with minimal supervision
• Represents executive team in a professional, positive manner, upholding a strict level of confidentiality & exceptional interpersonal skills
• Owns/leads projects as assigned. Sees project through from origination to completion within defined scope, cost & time constraints. Plans, analyzes & designs objectives; assesses & mitigates risk; controls execution; tracks & reports progress. Coordinates internal & external resources
• Expense reporting/approval (having sound understanding of travel policy for compliance) and Novo Nordisk systems and processes
• Manages calendar activity for the Corporate Vice President (CVP) by resolving conflicting demands, scheduling internal/external/international meetings (virtual & in-person); arranges travel; coordinates logistics. Prioritizes meeting participants; sets up meetings; prepares agendas
• Plans, arranges & coordinates large meetings, to include locating a facility, notifying participants, preparing agendas; attending meetings; recording results; tracking additional information or necessary follow-up. Plans & arranges international meetings, large group events & facility tours
• Owns/aligns with finance to ensure meetings are within budget guidelines
• Heavy involvement & regular contact with Novo Nordisk affiliated companies & key industry leaders in the US & abroad
• Screens telephone calls & visitors. Resolves problems & complaints with tact & judgment
• Reviews, prioritizes & acts on incoming communications
• Prepares complex reports, presentations & minutes of meetings
• Partners with internal communications and prepares site communications & announcements for the CVP
• Collaboration with P&O on site initiatives, engagement and NNWay Facilitation
• Maintains extensive knowledge of NNUSBPI, to include shift schedules & management team, organizational structure
• When applicable, supports the Corporate Vice President (CVP) & his family on matters specific to mobility assignment
• Anchor for the Corporate Vice President (CVP) Management Team; gives guidance & assists with various inquiries & requests
• Not responsible for supervising others; however, may assign work, review work & provide training/assistance & mentoring to others within the company, i.e. operations & administrative assistants
• Other duties as assigned
• Performs all job duties and responsibilities in a compliant and ethical manner and in accordance with all applicable healthcare laws, regulations and industry codes
• Incorporates the Novo Nordisk Way and 10 Essentials in all activities and interactions with others

Requirements

• Bachelor's Degree in a related field required
• May consider High School Diploma or associate's degree
• Bachelor's Degree with two (2) years of supporting high-level executives, project coordination, or similar experience required
• May consider High School Diploma with seven (7) years of supporting high-level executives, project coordination, or similar experience
• May consider associate's degree with five (5) years of supporting high-level executives, project coordination, or similar experience
• Manage execution of responsibilities in a timely & professional manner; outstanding customer service required
• Strong communication skills - verbal, written & listening. Demonstrated ability to forge & develop productive relationships required
• Self-starter with the ability to work with minimal supervision & manage workload effectively with competing demands for resources & time required
• Pro-active in identifying issues, opportunities & needs of customers required
• Ability to shift priorities & manage time effectively, completing a variety of work with changing deadlines accurately & on time required
• Highly proficient & advanced skills in Microsoft Office applications including Word, Excel & PowerPoint required
• Ability to multi-task & make decisions in a fast-paced environment required
• Superior organization & planning skills with strong attention to detail required

Benefits

• Leading pay and annual performance bonus for all positions
• 36 Paid days off including vacation, sick days & company holidays
• Health Insurance, Dental Insurance, Vision Insurance
• Guaranteed 8% 401K contribution plus individual company match option
• 14 weeks Paid Parental Leave
• Free access to Novo Nordisk-marketed pharmaceutical products